Executive Assistant

nyuhs; Village of Johnson City (NY); On-site; USD 38,000 - 57,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid time off

Job summary

United Health Services (UHS) seeks an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. This role handles confidential tasks and manages executive communications, calendars, and travel arrangements.

Proficiency in budget coordination and Microsoft Office is essential. The position offers a full-time schedule in the Surgical Services Administration, New York Southern Tier, with a 40-hour work week and a

Qualifications

• Associate's degree in Administrative Support or a related field with 3+ years of executive-level administrative experience.
• Five years of experience supporting senior leadership.
• Bachelor's degree in Healthcare Administration, Communications, or related field.

Responsibilities

• Manage executive-level communications, ensuring timely and professional responses.
• Coordinate and maintain complex executive calendars, scheduling meetings and appointments.
• Process and track expenses, invoices, and related financial documentation.
• Control office access, screen incoming calls, and prioritize requests and issues.
• Prepare meeting agendas, materials, and detailed minutes as needed.
• Draft routine correspondence, reports, and responses to information requests.
• Arrange travel logistics for leadership.

Skills

Executive support

Calendar management

Budget coordination

Expense processing

Travel logistics

Discretion

Education

Associate's degree in Administrative Support or related field

Bachelor's degree in Healthcare Administration/Communications

Tools

Microsoft Office Suite

Job description

Position Overview

United Health Services (UHS) is seeking an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP, this role plays a critical part in supporting the leadership and operations of the Clinical Services division.

The Executive Assistant is responsible for managing a wide range of complex, highly confidential administrative tasks and ensuring efficient day-to-day operations. The ideal candidate is proactive, detail-oriented, and able to work independently while effectively managing executive communications.

This individual will demonstrate professionalism, sound judgment, and discretion, along with strong written, verbal, and interpersonal communication skills. Proficiency in budget coordination and the Microsoft Office Suite is essential. A commitment to operational excellence, integrity, and collaboration across the organization is key, as well as the ability to consistently reflect and support UHS Core Values.

Primary Department, Division, or Unit: Surgical Services Administration, UHS Hospitals

Primary Work Shift: Day

Regular Scheduled Weekly Hours: 40

Compensation Range: $27.80 - $41.69 per hour, depending on experience

Job Responsibilities

• Manage executive-level communications, ensuring timely and professional responses
• Coordinate and maintain complex executive calendars, scheduling meetings and appointments
• Process and track expenses, invoices, and related financial documentation
• Control office access, screen incoming calls, and prioritize requests and issues
• Prepare meeting agendas, materials, and detailed minutes as needed
• Draft routine correspondence, reports, and responses to information requests
• Arrange travel logistics, including transportation and accommodations for leadership

Minimum Required

• Associate's degree in Administrative Support or a related field with a minimum of three (3) years of executive-level administrative experience; or
• Five (5) years of experience providing administrative support to senior leadership; or
• Bachelor's degree in a related field (e.g., Healthcare Administration, Communications)

Preferred

• Notary Public certification
• Prior experience in a hospital or healthcare setting
• Experience supporting executive-level leadership in an administrative capacity
• Notary Public

Why You'll Love Working at UHS

At United Health Services (UHS), we believe every connection-to patients, to purpose, to each other-makes a difference. That's why we're intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we're here to help you thrive in work and life.

A Culture of Connection - We support each other like family and create space for every voice to be heard. Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration. Outside of work, we stay connected through team events like trivia, trunk-or-treat, volunteer days, our staff choir, or seasonal celebrations.

Comprehensive Benefits for Life & Family - We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week. With flexible plan options and coverage tiers, you can choose what fits your life best. Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection.

Well-Being & Financial Security - From day one, PTO starts accruing so you can take time to recharge. We support your long-term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards. When life gets tough, we're here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet.

Growth That Moves with You - With access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility, we help you grow wherever your passion leads. We also continuously review compensation to ensure market competitiveness and internal equity, so you can feel confident your work is valued and rewarded fairly.

A Place to Call Home - Located in New York's Southern Tier, UHS offers more than a career-we offer a lifestyle. Enjoy four-season recreation, affordable living, top-rated schools, minor league sports, craft brews, a close-knit community, and more, all within reach of the Finger Lakes, the Catskills, and major Northeast cities.

About United Health Services

United Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York's Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surroun