Executive Assistant

United Health Services; Village of Johnson City (NY); On-site; USD 79,658,000 - 119,459,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement plan with company‑mу

Wellness rewards program

Tuition reimbursement / professional发展

Professional attire program (Classy/Cс

Job summary

United Health Services (UHS) seeks an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP, this role ensures efficient day-to-day operations within Surgical Services Administration, UHS Hospitals, located in New York’s Southern Tier.

The ideal candidate will handle confidential duties with discretion, manage complex calendars, prepare minutes, and coordinate travel.

Qualifications

• Minimum an Associate degree in Administrative Support or related field with at least 3 years of executive-level experience.
• Or 5 years of administrative support experience to senior leadership.
• Bachelor’s degree in Healthcare Administration or Communications.
• Notary Public certification preferred.

Responsibilities

• Manage executive-level communications, ensuring timely and professional responses.
• Coordinate and maintain complex executive calendars, scheduling meetings and appointments.
• Process and track expenses, invoices, and related financial documentation.
• Screen calls, control office access, and prioritize requests and issues.
• Prepare meeting agendas, materials, and detailed minutes as needed.
• Arrange travel logistics for leadership.

Skills

Executive support

Budget coordination

Microsoft Office

Calendar management

Communication

Education

Associate degree in Administrative Support

Bachelor’s degree in Healthcare Administration or Communications

Notary Public certification (preferred)

Tools

Microsoft Office Suite

Job description

Position OverviewUnited Health Services (UHS) is seeking an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP, this role plays a critical part in supporting the leadership and operations of the Clinical Services division.The Executive Assistant is responsible for managing a wide range of complex, highly confidential administrative tasks and ensuring efficient day-to-day operations. The ideal candidate is proactive, detail-oriented, and able to work independently while effectively managing executive communications.This individual will demonstrate professionalism, sound judgment, and discretion, along with strong written, verbal, and interpersonal communication skills. Proficiency in budget coordination and the Microsoft Office Suite is essential. A commitment to operational excellence, integrity, and collaboration across the organization is key, as well as the ability to consistently reflect and support UHS Core Values.Primary Department, Division, or Unit:Surgical Services Administration, UHS HospitalsPrimary Work Shift:DayRegular Scheduled Weekly Hours:40Compensation Range:$27.80 - $41.69 per hour, depending on experience-Job ResponsibilitiesManage executive-level communications, ensuring timely and professional responsesCoordinate and maintain complex executive calendars, scheduling meetings and appointmentsProcess and track expenses, invoices, and related financial documentationControl office access, screen incoming calls, and prioritize requests and issuesPrepare meeting agendas, materials, and detailed minutes as neededDraft routine correspondence, reports, and responses to information requestsArrange travel logistics, including transportation and accommodations for leadershipMinimum RequiredAssociate’s degree in Administrative Support or a related field with a minimum of three (3) years of executive-level administrative experience; orFive (5) years of experience providing administrative support to senior leadership; orBachelor’s degree in a related field (e.g., Healthcare Administration, Communications)Preferred:Notary Public certificationPrior experience in a hospital or healthcare settingExperience supporting executive-level leadership in an administrative capacityNotary Public-Why You’ll Love Working at UHSAt United Health Services (UHS), we believe every connection—to patients, to purpose, to each other—makes a difference. That’s why we’re intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we’re here to help you thrive in work and life.A Culture of Connection – We support each other like family and create space for every voice to be heard. Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration. Outside of work, we stay connected through team events like trivia, trunk-or-treat, volunteer days, our staff choir, or seasonal celebrations.Comprehensive Benefits for Life & Family – We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week. With flexible plan options and coverage tiers, you can choose what fits your life best. Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection.Well-Being & Financial Security – From day one, PTO starts accruing so you can take time to recharge. We support your long-term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards. When life gets tough, we’re here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet.Growth That Moves with You – With access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility, we help you grow wherever your passion leads. We also continuously review compensation to ensure market competitiveness and internal equity, so you can feel confident your work is valued and rewarded fairly.A Place to Call Home – Located in New York’s Southern Tier, UHS offers more than a career—we offer a lifestyle. Enjoy four-season recreation, affordable living, top-rated schools, minor league sports, craft brews, a close-knit community, and more, all within reach of the Finger Lakes, the Catskills, and major Northeast cities.-About United Health ServicesUnited Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York’s Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the region’s population, produces $1.3 billion a year in total economic impact, and boasts a workforce of more than 6,300 employees and providers.At UHS, our work is guided by our Values of Compassion, Trust, Respect, Teamwork, and Innovation. Whether you provide direct patient care or support behind the scenes, you are part of a shared purpose: to improve the health and well-being of the communities we serve. Every employee plays a meaningful role in fulfilling our mission—we’d love for you to consider joining us!United Health Services is an Equal Opportunity Employer.-United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at www.uhsinc.com.