Executive Assistant

ITCON Services; Vienna (VA); On-site; USD 65,000 - 115,000; Full time

Job summary

ITCON Services in Vienna, VA, seeks a highly organized Executive Assistant to provide high-level administrative support to our executive leadership team.

This role acts as a strategic partner to the CEO and COO, managing complex calendars, coordinating meetings and travel, preparing briefing materials, and safeguarding confidential information.

You will attend leadership discussions, produce accurate notes and action items, and support special projects to keep executives focused on priorities.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of progressive executive support experience, preferably for C-suite.
• Strong calendar management and prioritization abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage CEO/COO calendars and scheduling, prioritizing commitments.
• Coordinate meetings, calls, and travel arrangements for executives.
• Prepare agendas, briefing materials, and accurate meeting minutes.
• Handle sensitive information with discretion and professional judgment.
• Support special projects and strategic initiatives as directed.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft 365

Outlook

PowerPoint

Job description

ITCON Services is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative and operational support to our executive leadership team.

This is a highly visible and trusted position requiring discretion, sound judgment, exceptional organization, and the ability to operate effectively in a fast-paced federal contracting and professional services environment.

The successful candidate will serve as a strategic administrative partner to the CEO and COO, helping them maximize their time, remain focused on organizational priorities, and ensure important commitments, decisions, meetings, and follow-up items move forward.

Responsibilities:

• Serve as a gatekeeper for executive time while maintaining positive relationships with employees, clients, partners, and other stakeholders.

• Manage complex and frequently changing calendars for the CEO and COO, strategically prioritizing meetings, commitments, deadlines, and executive focus time.

• Coordinate internal and external meetings, conference calls, interviews, business meals, and executive events.

• Ensure executives are prepared for meetings with appropriate agendas, resumes, presentations, background information, and briefing materials.

• Coordinate travel, reservations, itineraries, transportation, and other executive logistics as needed.

• Coordinate with members of ITCON's leadership team to obtain information, resolve outstanding matters, and maintain continuity across executive priorities.

• Handle sensitive, confidential, and proprietary information with the highest degree of discretion.

• Attend leadership and other designated meetings and prepare accurate, comprehensive meeting notes, minutes, and action items.

• Monitor matters pending CEO and COO review, approval, signature, or decision.

• Conduct regular priority reviews with the CEO and COO to identify immediate needs, upcoming deadlines, risks, and decisions.

• Prepare weekly executive summaries and status updates identifying critical items requiring attention, completed activities, projects in progress, risks or blockers, and upcoming priorities.

• Support special projects and strategic initiatives assigned by the CEO or COO.

• Coordinate leadership meetings, company events, retreats, All Hands meetings, and other executive-sponsored activities.

• Create professional PowerPoint presentations, spreadsheets, reports, charts, and other materials for executive and business use.

• Assist with office and operational needs when necessary.

• Perform other executive-level administrative responsibilities and special assignments as requested.

Required Qualifications:

• Bachelor's degree preferred, or an equivalent combination of education and professional experience.

• 5+ years of progressive administrative or executive support experience, preferably supporting C-suite or senior leadership.

• Demonstrated experience managing complex executive calendars and competing priorities.

• Strong proficiency with Microsoft 365, particularly Outlook, Teams, Word, PowerPoint, and Excel.

• Exceptional written and verbal communication skills.

• Excellent organizational and time-management skills with outstanding attention to detail.

• Ability to prioritize independently, anticipate needs, and quickly adjust when priorities change.

• Proven ability to manage sensitive and confidential information using sound judgment and discretion.

• Ability to remain calm, professional, and solutions-oriented when working under pressure or managing last-minute changes.

• Strong interpersonal skills and the ability to work effectively with executives, employees, clients, partners, and external stakeholders.

Why Join ITCON?

This role provides the opportunity to work directly with ITCON's senior leadership and gain broad exposure to the operations, priorities, and strategic initiatives of a growing federal contracting organization.

The Executive Assistant will play an important role in helping the CEO and COO stay focused on the decisions, relationships, deadlines, and high-impact activities that drive ITCON forward.