Executive Assistant

Wiraa; United States; In loco; USD 70.000 - 110.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) Plan

Dental Insurance

Vision Insurance

Flexible Spending Account

Health Insurance

Life Insurance

Paid Time Off

Descrizione del lavoro

Wiraa in Honolulu, HI seeks an Executive Assistant to the CEO who will manage complex calendars, communications, and priorities, ensuring smooth daily operations. This role reports directly to the CEO and serves as a trusted liaison across internal teams and external partners.

The ideal candidate has at least three years of senior administrative support experience, exceptional organizational skills, discretion, and a proactive approach to anticipate needs while maintaining confidentiality.

Competenze

• Minimum of three years of progressively responsible executive or senior-level administrative support experience; five or more years preferred.

Mansioni

• Manage and maintain the CEO’s calendar, coordinating meetings, appointments, and commitments while prioritizing requests.

Conoscenze

Executive support

Calendar management

Travel coordination

Communication

Discretion

Email management

Problem solving

Gatekeeping

Strumenti

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Descrizione del lavoro

About The Company

Our organization is committed to upholding the highest standards of stewardship, collaboration, and professionalism. We prioritize accountability, integrity, and excellence in every aspect of our operations. Located in Honolulu, HI, we operate with a focus on fostering strong relationships both internally and with external stakeholders, ensuring that our leadership is supported effectively to achieve organizational goals.

About The Company

Our organization is committed to upholding the highest standards of stewardship, collaboration, and professionalism. We prioritize accountability, integrity, and excellence in every aspect of our operations. Located in Honolulu, HI, we operate with a focus on fostering strong relationships both internally and with external stakeholders, ensuring that our leadership is supported effectively to achieve organizational goals.

About The Role

The Executive Assistant to the Chief Executive Officer (CEO) plays a critical role in providing high-level executive and administrative support. This position is responsible for managing the CEO’s complex schedule, communications, and priorities, ensuring seamless daily operations. Reporting directly to the CEO, the Executive Assistant acts as a trusted liaison for internal teams and external partners. The role requires exceptional organizational skills, discretion, sound judgment, and the ability to anticipate the CEO’s needs. The Executive Assistant will work primarily from our Honolulu office and provide virtual support during the CEO’s travel periods. This position demands a proactive approach to managing competing priorities and facilitating timely follow-through on executive matters, while embodying the company’s core values.

Qualifications

• Minimum of three years of progressively responsible executive or senior-level administrative support experience; five or more years preferred.
• Demonstrated experience supporting senior executives, preferably a CEO, President, or other C-suite leader.
• Exceptional organizational and time management skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence on behalf of executive leadership.
• Demonstrated ability to exercise sound judgment, anticipate needs, and independently resolve administrative matters with minimal supervision.
• Proven ability to handle confidential and sensitive information with discretion and integrity.
• Strong interpersonal skills and the ability to communicate professionally with individuals at all organizational levels.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to adapt to changing priorities, maintain composure under pressure, and establish effective working relationships.
• Prior experience coordinating executive travel, managing complex calendars and communications, and overseeing office administrative functions preferred.

Responsibilities

• Manage and maintain the CEO’s calendar, coordinating meetings, appointments, and commitments while prioritizing requests.
• Serve as the primary point of contact and gatekeeper for the CEO, facilitating communication and managing access.
• Oversee the organization and management of the CEO’s email inbox, reviewing correspondence, identifying priorities, and drafting responses within delegated authority.
• Evaluate incoming requests, resolve routine administrative matters independently, and escalat[e] issues requiring executive attention.
• Anticipate the CEO’s administrative needs and proactively implement solutions to support efficient daily operations.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, itineraries, and logistics.
• Prepare and organize meeting agendas, presentations, correspondence, and supporting materials to ensure CEO preparedness.
• Track outstanding requests, action items, and commitments; coordinate follow-up with stakeholders to ensure timely resolution.
• Act as a liaison between the CEO and internal departments, clients, business partners, vendors, and other external stakeholders.
• Establish and maintain organized executive records, correspondence, and administrative systems for efficient information management.
• Coordinate general administrative operations of the Honolulu office, including supplies, vendor relationships, and routine needs.
• Handle sensitive business, financial, personnel, and executive information with the highest level of confidentiality and professionalism.
• Develop a thorough understanding of the CEO’s preferences and priorities to assume greater autonomy in executive administrative functions.
• Support special projects and perform additional executive and administrative responsibilities as assigned.

Benefits

• 401(k) Plan
• Company Contributions to 401(k)
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Health Insurance
• Life Insurance
• Paid Time Off

Equal Opportunity

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All employment decisions are made based on qualifications, merit, and business needs.