Executive Assistant

CM&D; Honolulu (HI); Ibrido; USD 70.000 - 100.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k)

401(k) Company Contribution

Dental Insurance

Vision Insurance

Flexible Spending Account

Health Insurance

Life Insurance

Paid Time Off

Descrizione del lavoro

CM&D in Honolulu, HI seeks an Executive Assistant to the CEO who will manage the CEO's calendar, communications, and priorities, and support daily administrative activities.

Reporting in person and virtually while traveling, the EA will coordinate travel, prepare materials, handle sensitive information, and serve as a trusted liaison with stakeholders, maintaining discretion and professionalism.

Competenze

• Minimum of three years of progressive executive support; five+ years preferred.
• Experience supporting senior executives, preferably a CEO or other C-suite leader.
• Excellent organizational and time management skills with competing priorities.
• Strong written and verbal communication; ability to prepare professional correspondence.
• Ability to exercise sound judgment, discretion, and handle confidential information.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to coordinate executive travel and manage complex calendars.

Mansioni

• Manages and maintains the CEO's calendar, prioritizing meetings and commitments.
• Serves as gatekeeper and primary liaison for the CEO's time and attention.
• Oversees CEO email inbox and drafts responses within guidelines.
• Evaluates requests, resolves routine matters, and escalates when needed.
• Anticipates needs and optimizes daily executive operations.
• Coordinates domestic and international travel arrangements and logistics.
• Prepares meeting agendas, presentations, and supporting materials.
• Tracks action items and follows up with stakeholders for timely resolution.
• Maintains organized executive records and confidential information.
• Coordinates Honolulu office operations, supplies, and vendor relations.

Conoscenze

Executive support

Calendar management

Travel coordination

Written communication

Verbal communication

Discretion

Interpersonal skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Strumenti

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Descrizione del lavoro

The Executive Assistant to the Chief Executive Officer (CEO) provides high-level executive and administrative support, taking primary responsibility for coordinating the CEO's schedule, communications, priorities, and daily administrative activities. Reporting directly to the CEO in person from our Honolulu office, and virtually while the CEO is traveling, the Executive Assistant serves as a trusted point of contact for internal and external stakeholders, proactively managing competing priorities, facilitating communication, and ensuring timely follow-through on executive matters. The position requires exceptional organizational skills, discretion, sound judgment, and the ability to anticipate needs and progressively assume independent responsibility as trust and familiarity with the CEO's priorities develop.

The Executive Assistant brings CMD's core values of Stewardship, Collaboration, and Professionalism to every relationship and responsibility, demonstrating accountability, integrity, and a commitment to excellence in supporting the CEO and the organization.

DUTIES AND RESPONSIBILITIES

• Manages and maintains the CEO's calendar, coordinating meetings, appointments, and commitments while prioritizing requests and protecting time for critical business activities.
• Serves as a primary point of contact and gatekeeper for the CEO, facilitating communication and coordinating access to the CEO's time and attention.
• Oversees the organization and management of the CEO's email inbox, reviewing incoming correspondence, identifying priorities, and drafting or responding to communications within established guidelines and delegated authority.
• Evaluates incoming requests, independently resolves routine administrative matters when appropriate, and escalates issues requiring executive attention.
• Anticipates the CEO's administrative needs, proactively identifies competing priorities, and implements solutions to support efficient daily operations.
• Coordinates domestic and international travel arrangements, including transportation, accommodations, itineraries, and related logistics.
• Prepares and organizes meeting agendas, presentations, correspondence, and supporting materials to ensure the CEO is adequately prepared for scheduled commitments.
• Tracks outstanding requests, action items, and commitments, coordinating follow-up with appropriate stakeholders to facilitate timely resolution.
• Acts as a liaison between the CEO and internal departments, clients, business partners, vendors, and other external stakeholders, maintaining professional and effective communication.
• Establishes and maintains organized executive records, correspondence, and administrative systems to support efficient information management and retrieval.
• Coordinates general administrative operations of the Honolulu office, including office supplies, kitchen provisions, vendor relationships, and routine office needs.
• Handles sensitive business, financial, personnel, and executive information with the highest level of confidentiality, discretion, and professionalism.
• Develops a thorough understanding of the CEO's working preferences, communication style, and business priorities to progressively assume greater autonomy in executive administrative functions.
• Supports special projects and performs additional executive and administrative responsibilities as assigned.

MINIMUM QUALIFICATIONS

• Minimum of three years of progressively responsible executive or senior-level administrative support experience; five or more years preferred.
• Demonstrated experience supporting senior executives, preferably a CEO, President, or other C-suite leader.
• Exceptional organizational and time management skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence on behalf of executive leadership.
• Demonstrated ability to exercise sound judgment, anticipate needs, and independently resolve administrative matters with minimal supervision.
• Proven ability to handle confidential and sensitive information with discretion and integrity.
• Strong interpersonal skills and the ability to communicate professionally with individuals at all organizational levels.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to adapt to changing priorities, maintain composure under pressure, and establish effective working relationships.
• Prior experience coordinating executive travel, managing complex calendars and communications, and overseeing office administrative functions preferred.

WORK LOCATION

• Honolulu, HI

JOB TYPE

• Full Time
• On-site Monday–Thursday
• Remote Friday, subject to executive scheduling and operational needs

ADDITIONAL REQUIREMENTS

• The successful candidate will be required to execute a confidentiality agreement as a condition of employment.
• Employment will be contingent upon successful completion of a pre-employment background check, conducted in accordance with applicable federal, state, and local laws.

BENEFITS

• 401(k)
• 401(k) Company Contribution
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Health Insurance
• Life Insurance
• Paid Time Off

Compensation details: 70000-100000 Yearly Salary