Executive Assistant

envista; United States; Hybrid; USD 80,000 - 110,000; Full time

Job summary

Envista is seeking an Executive Assistant to support the VP, Commercial North America. The role acts as a strategic partner, leveraging AI and modern tools to boost executive productivity in a fast-paced, high-growth environment.

The ideal candidate has 5–8+ years supporting senior executives, strong organizational skills, and a proven ability to work across remote or hybrid teams. Some travel and event coordination are required.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• 5–8+ years supporting senior executives in a dynamic environment.
• Experience supporting VP-level or above strongly preferred.
• Remote or hybrid environment is a plus; adaptable to flexible work.

Responsibilities

• Manage a complex executive calendar with strategic prioritization.
• Coordinate internal and external meetings, leadership sessions, and engagements.
• Prepare presentations, reports, agendas, and communications.
• Draft and manage VP correspondence with timely follow-up.
• Arrange domestic and international travel with cost efficiency.
• Lead logistics for leadership meetings and off-site events.
• Drive AI-enabled workflows and modern productivity tools adoption.

Skills

Calendar management

Travel coordination

Communication

Microsoft Office

AI tools

Education

Bachelor's degree preferred

Equivalent experience considered

Tools

PowerPoint

Excel

Outlook

Teams

SharePoint

Job description

Job Description:

We are seeking a highly proactive, tech-savvy Executive Assistant to support the VP, Commercial North America. This role goes beyond traditional administrative support-serving as a strategic partner who anticipates needs, drives efficiency, and leverages modern tools (including AI-enabled solutions) to optimize executive productivity.

The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates sound judgment, and operates with a high degree of ownership, discretion, and adaptability. This individual will also provide occasional support to other senior leaders for travel coordination and on-site event execution.

Essential Duties and Responsibilities:

Executive Support & Operations

• Manage a complex and ever-changing executive calendar; prioritize competing demands with a strategic mindset
• Coordinate and execute internal and external meetings, leadership sessions, and customer engagements
• Prepare high-quality materials including presentations, reports, meeting agendas, and communications
• Draft and manage correspondence on behalf of the VP, ensuring timely follow-up and alignment

Travel & Logistics

• Arrange domestic and international travel, optimizing for cost, efficiency, and executive preferences
• Manage expense reporting and ensure compliance with corporate travel and expense policies
• Support travel coordination for additional senior leaders as needed

Planning & Coordination

• Lead logistics for leadership meetings, workshops, and off‑site events (virtual and in‑person)
• Coordinate cross‑functional activities, acting as a central point of contact when needed
• Assist with company‑wide or departmental initiatives, including communications and reporting

Technology & Innovation

• Leverage modern productivity tools and AI (e.g., Copilot, automation tools, scheduling platforms) to improve workflows and reduce manual effort
• Identify opportunities to streamline processes and introduce efficiencies across executive support activities
• Maintain and manage digital files, systems, and workflows with a focus on organization and accessibility

Operational Excellence

• Handle confidential and sensitive information with the highest level of discretion
• Proactively identify issues and resolve them independently with minimal direction
• Serve as a trusted liaison across internal teams and external partners

Job Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education and/or Experience:

• Bachelor's degree preferred; equivalent experience considered
• 5-8+ years supporting senior executives in a dynamic, fast-paced environment
• Experience supporting VP-level or above strongly preferred
• Experience in a remote or hybrid environment is a plus

Preferred Qualifications:

• Exceptional organizational and prioritization skills with strong attention to detail
• Proven ability to operate independently and anticipate executive needs
• Strong written and verbal communication skills
• High level of professionalism, judgment, and discretion
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Experience with collaboration and productivity tools (e.g., Teams, SharePoint, project tools)
• Comfort using and learning new technologies, including AI-powered tools and automation platforms

Travel Requirements

Position may require 10% domestic travel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to walk. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Target Market Salary Range:

Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The disclosed reasonable estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Envista, it is not typical for an individual to be hired at or near the top of the range for their role and compen