Executive Assistant

Millennium; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Millennium is seeking an Executive Assistant to support a small investment team with daily administrative tasks. The role requires meticulous calendar management, travel coordination, and timely handling of requests to keep projects on track.

Strong organizational and communication skills, plus proficiency with MS Office, video conferencing, and travel systems, are essential in a fast-paced, high-accountability environment.

Qualifications

• Strong organizational skills to manage multiple calendars and deadlines.
• Service-oriented approach and ability to drive requests to completion.
• Experience supporting professionals in fast-paced environments.

Responsibilities

• Support a dedicated investment team of 5–10 professionals with daily admin tasks.
• Manage complex calendars, schedule calls, and coordinate meetings.
• Arrange travel and process expense reports accurately.
• Coordinate ad hoc projects and follow-through on requests.
• Track tasks and deadlines to ensure details are not overlooked.
• Provide reliable support during core hours 7:30–4:00 ET, Monday–Friday.

Skills

Calendar management

Communication

Time management

MS Office / Outlook

Travel coordination

Tools

Concur

Workday

Zoom

Microsoft Teams

Webex

Job description

Executive Assistant

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium's mission is to deliver results for our investors.

Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.

Meet the Team

Millennium's Trading teams operate in a dynamic and entrepreneurial environment, supported by the firm's resources, technology, and commitment to market innovation. Working across global markets, teams combine specialization and expertise with a rigorous risk framework and a collaborative culture focused on delivering high-quality results.

What You'll Do

• Support a dedicated investment team of approximately 5-10 professionals with daily administrative and operational workflows.
• Manage complex calendars, schedule calls, and coordinate meetings across multiple professionals.
• Arrange travel and process expense reports accurately and promptly.
• Coordinate ad hoc projects and requests, ensuring timely execution and clear follow-through.
• Track tasks, deadlines, and outstanding items to ensure requests are completed and details are not overlooked.
• Provide reliable support during core working hours, typically 7:30-8:00 a.m. to 4:00 p.m. ET, Monday through Friday.

What You Bring

• Strong organizational skills and the ability to manage competing schedules, tasks, and deadlines across multiple professionals.
• A responsive, service-oriented approach, with a commitment to acknowledging requests promptly and driving them through completion.
• Persistence and sound judgment when following up on unresolved items.
• Experience supporting high-performing professionals in a fast-paced, high-accountability environment.
• A professional, approachable demeanor and the ability to work effectively both independently and collaboratively.
• Proficiency with Microsoft Office, including Outlook; video-conferencing platforms such as Zoom, Microsoft Teams, and Webex; and travel and benefits systems such as Concur and Workday.
• Prior experience at an investment firm, including a multi-strategy hedge fund, is preferred but not required.