Executive Assistant

Globaltize; United States; Remote; USD 40,000 - 65,000; Full time

Job summary

Globaltize is seeking an Executive Assistant to support the owner who oversees three companies. You will manage calendars, monitor emails, arrange travel, and handle core administrative projects while sustaining executive operations across the businesses. The ideal candidate brings initiative, clear communication, and substantial experience supporting executives in the U.S.

market. This role is remote from Latin America, requiring a proactive, self-directed approach and strong attention to

Qualifications

• College degree required.
• Bilingual fluency in English.
• Strong communication skills for client-facing work.
• Experience supporting executives in the U.S. market.

Responsibilities

• Proactively manage executive calendars and resolve scheduling conflicts.
• Monitor email chains, draft responses, and move daily workflows forward.
• Coordinate travel arrangements and track routine expenses.
• Set up operational dashboards and visualize data using Monday.com.
• Maintain quick coordination via mobile text while the executive travels.

Skills

Bilingual English

Excellent communication

Proactive initiative

Education

College degree

Tools

Google Suite

Monday.com

Job description

• Hours: Monday to Friday, 8:00 AM to 5:00 PM EST
• Location: Remote, Latin America

Overview

Be the person who keeps everything moving behind the scenes.

This role provides proactive administrative, scheduling, and communication support directly to the owner of three companies, helping keep executive operations running smoothly across the businesses. You’ll manage calendar commitments, monitor email workflows, and handle core administrative projects while supporting the owner’s day-to-day priorities.

The ideal candidate brings strong initiative, clear communication skills, and substantial experience supporting executives in the U.S. market. This is an opportunity to become a trusted partner to an executive and play an important role in keeping operations organized, efficient, and moving forward.

Key Responsibilities

• Proactively manage executive calendars by identifying and resolving scheduling conflicts before they occur.
• Monitor email chains to draft responses, manage ongoing communication, and keep daily workflows moving.
• Coordinate travel arrangements, including flights and hotels, while managing routine expense tracking.
• Set up operational dashboards and visualize organizational data using Monday.com.
• Maintain mobile text communication for quick coordination while the executive is on the go.

Must-Have Requirements

• College degree with bilingual fluency in English.
• Location in Latin America with solid experience supporting the U.S. market.
• Clear, accent-neutral verbal and written communication skills suitable for client-facing work.
• Strong proactive initiative with a self-directed approach rather than an order-taker mindset.
• High attention to detail with the ability to catch missed tasks and scheduling overlaps.
• Experience with Google Suite and Monday.com or similar project management tools.

Nice-to-Have Requirements

• Experience gathering operational data directly from managers to build executive dashboards.
• Spanish communication.
• Prior background offering strategic administrative recommendations based on past executive support experience.

Why Join Us

This is more than a traditional administrative support role. As the Executive Assistant to an owner overseeing three companies, you’ll have the opportunity to work closely with leadership and become a trusted part of the day-to-day operation of multiple businesses.

If you’re someone who naturally thinks ahead, spots potential issues before they become problems, and takes ownership rather than waiting to be told what to do, this role gives you the opportunity to make a meaningful impact. You’ll be trusted with important responsibilities, work directly with an executive, and help keep priorities, communication, and operations moving smoothly across three companies.

If that sounds like the kind of role where you can thrive, we’d love to hear from you.