Executive Assistant

AK Property Management; United States; On-site; USD 18,000 - 253,000; Full time

Job summary

AK Property Management is seeking an Executive Assistant to support their executive team. This role requires exceptional organizational skills and the ability to manage multiple tasks effectively, ensuring smooth operations and excellent communication within the organization.

Qualifications

• Experienced in managing executive schedules and travel.
• Maintains confidentiality and discretion with sensitive information.
• Exceptional communication skills, both written and verbal.

Responsibilities

• Coordinate and manage executive schedules and travel arrangements.
• Conduct research and prepare reports for the executive team.
• Serve as the primary contact for internal and external stakeholders.

Skills

Communication

Organizational Skills

Problem Solving

Attention to Detail

Tools

Office Software

Job description

Join to apply for the Executive Assistant role at AK Property Management

Join to apply for the Executive Assistant role at AK Property Management

We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative support to our executive team. The ideal candidate must possess excellent communication skills, be detail-oriented, and adept at managing multiple tasks efficiently. This role requires a professional demeanor, discretion, and the ability to work effectively in a fast-paced environment.

Responsibilities

• Coordinate and manage executive schedules, appointments, and travel arrangements with precision and efficiency.
• Conduct thorough research and compile reports or presentations as required by the executive team.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions.
• Organize and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses.
• Assist in the preparation and facilitation of meetings, including drafting agendas, taking minutes, and following up on action items.
• Maintain confidentiality and handle sensitive information with the utmost care and confidentiality.
• Anticipate the needs of executives, proactively identifying opportunities to streamline processes and enhance productivity.
  
  

Qualifications

• Demonstrated proficiency in managing complex calendars, coordinating travel arrangements, and organizing high-priority meetings and events.
• Proven ability to maintain strict confidentiality and handle sensitive information with discretion and professionalism.
• Exceptional communication skills, both written and verbal, with a keen eye for detail and accuracy in all correspondence.
• Strong problem-solving capabilities, adept at resolving issues efficiently and effectively in a fast-paced environment.
• Extensive experience supporting C-level executives, with a track record of anticipating needs and providing proactive assistance.
• Proficient in office software and tools, adept at preparing reports, presentations, and other executive-level documents.
• Outstanding organizational skills, capable of multitasking and prioritizing tasks to ensure smooth operations and optimal productivity.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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