Executive Assistant

Paradigm; United States; Hybrid; USD 85,000 - 120,000; Full time

Job summary

Paradigm, a San Francisco-based investment firm, seeks an executive assistant to support several executives and their teams with professionalism and sound judgment in high-leverage interactions with founders and investors. This role is part of a high-performing admin group reporting to the COO, with hybrid work and weekly presence in the SF office.

You will manage complex schedules via Google Calendar, coordinate travel, prepare materials, and drive ad hoc projects while leveraging internal AI

Qualifications

• 5+ years of relevant work experience – ideally direct executive admin support with experience supporting multiple leaders
• Excellent written and oral communication; diplomatic and professional demeanor at all times
• Fluent in Google office platforms

Responsibilities

• Being the gatekeeper for executives and the first communication stop for internal and external guests
• Preparing meeting materials, chasing signatures, and handling expenses
• Strategic and proactive management of complex day-to-day schedules using Google Calendar
• Ownership of ad hoc special projects like offsite events
• Understanding a suite of firm-internal AI tools, and developing your own tools where appropriate
• Travel coordination - air, ground, hotel and all accommodations
• Working cohesively with the rest of the admin team

Skills

Executive support

Communication

Google Workspace

Calendar management

Team collaboration

Tools

Google Calendar

G Suite

Job description

The Firm

Paradigm is a San Francisco-based investment firm focused on frontier technologies across the globe, with over $11 billion in assets under management. We make investments in companies and protocols at all stages, ranging from early-stage venture financing rounds to growth equity to liquid assets.

Paradigm was founded in 2018 and is co-led by managing partners Matt Huang and Alana Palmedo. We’ve been hard at work investigating the world’s most beautiful technical problems since day one. Our research-driven approach helps us build relationships with founders and entrepreneurs, but it also reflects our broader goal of accelerating the progress of frontier technology.

The Role

We’re looking for an executive assistant to support a mix of externally-facing leaders at Paradigm. This person would be responsible for providing day-to-day EA support to several executives and their extended teams. We’d expect someone in this role to display a high degree of professionalism and the ability to exercise good judgment in high-leverage interactions with founders, investors, and political figures.

This person would join our high-performing admin team, which today serves as the air traffic control group that helps Paradigm succeed, in addition to being guardians of Paradigm’s team culture. The admin team reports up through Katie Biber, Paradigm’s COO.

Paradigm is a hybrid firm, with employees coming in to our office in the Transamerica Pyramid Monday-Wednesday.

Responsibilities

• Being the gatekeeper for executives at Paradigm and the first communication stop for internal and external guests
• Performing an extensive array of core administrative tasks (e.g. preparing meeting materials, chasing down signatures, and handling expenses)
• Strategic and proactive management of complex and varying day-to-day schedules using Google Calendar
• Ownership of ad hoc special projects like offsite events
• Understanding a suite of firm-internal AI tools, and developing your own tools where appropriate
• Travel coordination - air, ground, hotel and all accommodations
• Working cohesively with the rest of the admin team

Attributes

• Exceptional team player; people-oriented
• Extreme open-mindedness
• Grit: the ability to adapt and overcome in rapidly changing situations
• Great listening skills
• Clear and concise communication
• Highly curious; fast learner
• An overall positive attitude

Qualifications

• 5+ years of relevant work experience – ideally direct executive admin support with experience supporting multiple leaders
• Excellent written and oral communication; diplomatic and professional demeanor at all times
• Fluent in Google office platforms