Executive Assistant

Smart Tech Contracting, LLC; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Smart Tech Contracting, LLC is seeking an experienced Executive Assistant to provide high-level support to the President, Executive Leadership Team, and Business Development team. The role emphasizes confidentiality, accuracy, and independent work in a remote environment.

The successful candidate will manage complex schedules, travel arrangements, leadership meetings, executive communications, presentations, and business materials for multiple senior stakeholders.

Qualifications

• Experience supporting C-suite or senior leaders.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High level discretion and integrity with confidential information.
• Proactive, autonomous, and able to work remotely.

Responsibilities

• Manage executive calendars and scheduling for the President and leadership team.
• Coordinate communications between executives, clients, and internal teams.
• Prepare agendas, briefing materials, and executive correspondence.
• Organize leadership meetings, conferences, and client engagements.
• Arrange domestic travel and itineraries, and handle changes.
• Develop executive-level presentations, reports, and dashboards.
• Support Business Development through meeting coordination and follow-up actions.
• Review documents for accuracy, formatting, and quality.

Job description

Smart Tech Contracting, LLC is seeking an experienced Executive Assistant to provide high-level support to the President, Executive Leadership Team, and Business Development team. The company delivers advanced BAS and EPMS solutions for mission-critical data centers and operates in fast-paced environments where coordination, accuracy, and quality are essential.

The successful candidate will act a trusted executive partner by managing complex schedules, travel arrangements, leadership meetings, executive communications, presentations, and business materials. This role requires excellent judgment, confidentiality, strong organizational skills, and the ability to work independently in a remote environment while supporting multiple senior stakeholders.

Key Responsibilities:

• Manage executive calendars, appointments, meeting schedules, and competing priorities for the President.
• Coordinate communication between executive leadership, clients, partners, internal teams, and external stakeholders.
• Prepare executive correspondence, agendas, briefing materials, meeting notes, and follow-up communications.
• Organize leadership meetings, conferences, company events, and client engagements.
• Manage domestic travel arrangements, including flights, hotels, transportation, itineraries, and schedule changes.
• Develop executive-level presentations, reports, dashboards, and communication materials.
• Support Business Development activities through meeting coordination, research, conference planning, and tracking follow-up actions.
• Review documents, proposals, reports, and presentations for accuracy, formatting, consistency, and quality.
• Utilize AI and productivity tools to improve administrative workflows while maintaining confidentiality and accuracy.

Requirements:

• Proven experience supporting a President, CEO, C-suite executive, executive leadership team, or senior business leader.
• Ability to work Mountain Time (MT) or Central Time (CT) business hours.
• Exceptional discretion, integrity, and judgment when handling confidential information.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDrive.
• Strong presentation development, visual communication, proofreading, and document formatting skills.
• Practical experience using AI and productivity tools for research, summarization, drafting, and workflow improvement.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, work independently, and meet deadlines in a remote environment.
• Strong relationship-building skills with executives, clients, partners, vendors, and employees.
• Experience in construction, engineering, building systems, mission-critical facilities, professional services, or project-driven environments is preferred.

Strong knowledge of:

• Executive administration and C-suite support
• Microsoft 365 tools and digital productivity systems
• Executive presentations, document management, and business communication Bachelor's degree in Business Administration, Communications, Marketing, Construction Management, or a related field preferred; equivalent relevant experience will be considered