Executive Assistant & Operations Support

OpenKrill; United States; On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Job summary

Assist World in the United States is seeking an experienced Executive Assistant to support a busy CEO. The role combines inbox and calendar management, end-to-end operations projects, and some personal scheduling with a focus on proactive follow-up and independent problem solving. Work is 100% remote.

You will use Google Workspace, Slack, Notion, and AI tools. Excellent written and spoken English, strong judgment, and 3–4 years of EA experience are required.

Qualifications

• Minimum 3 to 4 years of Executive Assistant experience.
• Experience supporting founders or startup teams is preferred.
• Excellent written and spoken English, professional email copy.

Responsibilities

• Manage CEO's inbox: triage emails, draft replies, ensure nothing drops.
• Own the calendar: schedule meetings, protect focus time, resolve conflicts.
• Follow up persistently to close scheduling threads and action items.
• Lead end-to-end operations projects with clear recommendations.
• Book flights and travel for visitors and team members.
• Handle some personal scheduling for the CEO.

Skills

English (written and verbal)

Self-starter

Strong judgment

Organized

Tools

Google Workspace

Slack

Notion

AI tools

Job description

Company OverviewAlljoined is a San Francisco-based neurotechnology research company working on decoding thoughts from brain activity. The team is small, research-heavy, and fast-moving, with backgrounds from Harvard, MIT, Stanford, and Meta. The company is making real breakthroughs and moves quickly, so priorities and processes change often.

Role Overview

Jonathan, the CEO, has a steady stream of requests, emails, and small projects coming his way and needs one reliable person to take them off his plate completely. This is a combined Executive Assistant and operations role: running his inbox and calendar, owning practical projects from research to completion, and handling some personal scheduling so he can plan his week around the work. Jonathan has had a poor experience with a past EA who didn't follow up and needed step-by-step direction, so the right person is a self-starter with strong common sense who follows through without being chased, learns quickly, and asks smart clarifying questions when something is unclear.

Key Responsibilities

• Manage Jonathan's inbox: triage incoming email, draft and send clear replies, and make sure nothing gets dropped.
• Own the calendar: schedule meetings, protect focus time (e.g. blocked mornings or dedicated project days), and resolve conflicts.
• Follow up persistently: when people don't reply to scheduling requests or threads you're looped into, chase them until it's closed out.
• Take on operations projects end to end, such as sourcing parking for the team or comparing office phone booths for best value, and come back with a clear recommendation.
• Book flights and travel for visitors and team members, balancing good timing with good value.
• Handle personal scheduling for Jonathan, including appointments (e.g. dentist) and dinner reservations.
• Complete admin and setup tasks independently using available instructions (e.g. registering on Gusto), without needing step-by-step guidance.
• Track all open tasks and report progress proactively so Jonathan always knows where things stand.

Skills & Tools

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Slack and Notion
• Comfortable using AI tools and quick to pick up new software, including the team's internal ML tools
• Excellent written and spoken English, including polished, professional email copy
• Self-starter with strong judgment and common sense; can work from first principles and figure things out independently
• Highly organized with reliable follow-through; executes quickly on multiple tasks at once
• Tech-forward and curious; genuine interest in AI and neurotechnology is a strong plus
• Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams'

Why Join Assist World?

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM