Executive Assistant

danceonetoursllc; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

DanceOne is seeking an experienced Executive Assistant to the CEO to serve as the operational right hand in the Office of the CEO. This role manages the CEO's calendar, inbox, travel, and daily priorities while coordinating Board and investor activities and supporting leadership meetings.

The ideal candidate has 3+ years in executive support, a background in dance is a plus, and can work remotely in the United States with core Central Time hours; Texas strongly preferred.

Qualifications

• Three or more years of experience as an Executive Assistant to a senior leader.
• Dance industry background preferred.
• Based in the United States and able to work core Central Time hours; Texas preferred.
• Proven track record managing a complex executive calendar across multiple time zones.
• Experience coordinating Board, investor or executive leadership meetings.
• Excellent written communication; polished correspondence on an executive's behalf.
• Proficient with Microsoft 365 and quick to learn new systems.
• Demonstrated discretion handling confidential personnel, financial, legal and board-level information.

Responsibilities

• Manage the CEO and COO's calendar and priorities across multiple time zones.
• Serve as a trusted gatekeeper protecting the CEO's time.
• Run the CEO's inbox, draft correspondence, and flag decisions.
• Coordinate travel and logistics for executives and events.
• Prepare concise pre-meeting briefs with participants and outcomes.
• Support Board and investor activities, including agendas and minutes.
• Coordinate Executive Leadership Team meetings and offsites.
• Track priorities, decisions, and commitments for the CEO.
• Collaborate across departments to move CEO priorities forward.
• Be the first point of contact for the Office of the CEO.

Skills

Calendar Management

Executive Support

Travel Coordination

Discretion

Job description

Executive Assistant to the CEO

Remote — Central Time required (Texas preferred) | Dance background preferred

Full-Time Regular | Corporate | Office of the CEO

Location Remote (U.S.) — Texas strongly preferred; must work Central Time hours

Reports To Chief Executive Officer

Department Corporate — Office of the CEO

Employment Type Full-Time Regular, Exempt

Level Mid-Level

Schedule Monday–Friday, core business hours Central Time; occasional evenings and weekends around events, Board meetings and travel

Direct Reports None

Travel Occasional, up to 15% (events, leadership meetings, Board meetings)

1. You must work Central Time. Texas is strongly preferred. This role runs the CEO's day in real time, so you must be available during core Central business hours —ET and CT strongly preferred.

ABOUT DANCEONE

DanceOne is the leading platform for world-class dance events and experiences. Founded in 2023, DanceOne is the largest holding company of dance brands in the world—home to Ovation, JUMP, NUVO, 24 Seven, RADIX, KĀOS, Starpower, NexStar, Revolution, Believe, Imagine and DreamMaker, alongside events including DancerPalooza, PowerPak, The DanceOne Summit and the World Dance Championship.

We serve hundreds of thousands of dancers each year and hold ourselves to the highest possible safeguarding standards so that every dancer has a safe environment in which to learn, compete and grow.

Our teams work cross-functionally across Corporate, Tours, Production, Warehouse and Driver Operations in a collaborative environment built on a shared passion for dance and the communities we serve.

POSITION SUMMARY

The Executive Assistant to the CEO is the operational right hand to DanceOne's Chief Executive Officer and a central member of the Office of the CEO.

This individual will manage the CEO's calendar, inbox, travel and daily priorities while also supporting the operating rhythm of the executive office. This includes coordinating Board and investor activities, supporting Executive Leadership Team meetings, maintaining visibility into strategic priorities, tracking key decisions and commitments, and ensuring critical follow-ups move to completion.

The Executive Assistant will serve as a trusted gatekeeper with the judgment and authority to protect the CEO's time, redirect requests, resolve routine matters independently and elevate issues requiring CEO attention.

This person will also serve as a partner-facing extension of the CEO's office, helping the CEO enter every conversation prepared with the appropriate context, relationship history, open issues and desired outcomes.

This role requires exceptional judgment, discretion, attention to detail and follow-through. The right person anticipates rather than reacts, operates calmly in a fast-changing environment, and understands that the value of an outstanding Executive Assistant is not simply managing activity—it is creating leverage for the CEO and helping the organization execute.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the CEO and COO's calendar and priorities. Own scheduling from beginning to end across multiple time zones, including booking, confirming, protecting focus time, resolving conflicts and reprioritizing as business needs change. Ensure the CEO's calendar reflects the company's highest financial, operational, people and growth priorities.
• Serve as a trusted gatekeeper. Evaluate incoming requests, protect the CEO's time and redirect, decline or defer meetings when appropriate. Use sound judgment to determine what can be handled independently, delegated to another leader or elevated to the CEO.
• Run the CEO's inbox. Triage incoming email, identify time-sensitive matters, draft and send correspondence on the CEO's behalf, flag items requiring a decision and ensure nothing awaiting the CEO's attention goes quiet. Manage sensitive communications involving personnel, financial, legal, partnership, safeguarding or reputational matters with complete confidentiality.
• Coordinate travel and logistics. Develop detailed itineraries covering flights, hotels, ground transportation, meeting locations, event schedules and relevant contact information. Monitor travel and adjust plans in real time when schedules or circumstances change.
• Prepare the CEO for every meeting. Create concise pre-meeting briefs covering participants, roles, relationship history, prior conversations, open commitments, potential sensitivities and the desired outcome of the meeting. Ensure all relevant agendas, data, presentations, contracts and background materials are organized and available in advance.
• Support the Board of Directors and investors. Coordinate the annual Board and committee calendar, meeting logistics, agendas, pre-reads, presentations, approvals, minutes and follow-up actions. Work closely with the CEO, Board Chair, Finance, Legal and other leaders to ensure Board materials are complete, accurate, timely and presented to an external-ready standard. Maintain appropriate confidentiality around Board, investor, transaction and company information.
• Support the Executive Leadership Team operating cadence. Coordinate recurring Executive Leadership Team and Senior Leadership Team meetings, strategic planning sessions, operating reviews and leadership offsites. Develop agendas, collect and distribute pre-reads, document decisions and ensure owners and deadlines are clearly assigned. Maintain visibility into cross-functional dependencies and follow up with leaders to keep critical initiatives moving.
• Track strategic priorities, decisions and commitments. Maintain a CEO priority dashboard reflecting the organization's most important initiatives, upcoming decisions, risks, dependencies and deadlines. Create and maintain a confidential decision and action tracker for major company priorities. Capture commitments made by the CEO and others, route action items to the appropriate owners and follow through until each item is completed.
• Coordinate across the organization. Work across Finance, Legal, Human Resources, Operations, Marketing, Partnerships, Sales and DanceOne's brands to gather information, resolve routine issues and move CEO priorities forward. Build trusted relationships with internal leaders while maintaining appropriate boundaries and confidentiality.
• Serve as a first point of contact. Represent the Office of the CEO with Board members, investors, partners, sponsors, studio owners, vendors and internal leaders — warmly, professionally and with sound judgment about what to elevate. Handle inbound requests to the CEO's office with a consistent standard of responsiveness, tone and discretion.
• Manage expenses, invoices and administrative operations. Prepare the CEO's expense reports, reconcile receipts, and route partner invoices and contracts to Finance and Legal for review and approval.
• Support DanceOne events: Assist with on-site logistics, VIP and partner hospitality, and CEO scheduling at DanceOne events, conventions and championships.
• Perform additional duties as assigned.

QUALIFICATIONS & EXPERIENCE

• Three or more years of experience as an Executive Assistant, Administrative Coordinator or similar, supporting a senior executive.
• Dance industry background preferred. Meaningful firsthand experience in dance — as a competitive or pre-professional dancer, studio owner or staff member, choreographer, teacher, or event and convention staff. You know how the studio, competition and convention world works and can speak its language credibly with partners.
• Based in the United States and able to work core business hours in the Central Time zone; Texas strongly preferred.
• Proven track record managing a complex, changing executive calendar across multiple time zones.
• Experience supporting or coordinating Board, investor or executive leadership meetings, including agendas, pre-reads and follow-up tracking.
• Excellent written communication; able to draft polished, on-brand correspondence on an executive's behalf.
• Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new systems quickly.
• Demonstrated discretion handling confidential personnel, financial, legal and Board-level information.
• Reliable high-speed