Executive Assistant

Talentify; Tucson (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

Sonora in Tucson, AZ is seeking an organized administrative professional to provide support to facility management and ensure smooth daily operations across departments.

You will handle confidential materials, manage calendars, arrange meetings, take minutes, prepare reports, and assist with office programs. High school diploma required; Associate’s degree preferred.

Qualifications

• High school diploma or equivalent is required.
• Associate’s degree is preferred.

Responsibilities

• Support Executive Leadership, managers and employees through organization and communication.
• Responsible for confidential and time sensitive material.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.

Education

High school diploma or equivalent

Associate’s degree

Job description

Overview

Sonora is a leading behavioral health provider, operating a 140-bed inpatient hospital along with ECT and outpatient therapy services. Located in Tucson, Arizona, we are dedicated to serving children, adolescents, and adults across all stages of behavioral health needs. Our team is committed to delivering high-quality, compassionate care, and we are seeking motivated, dedicated professionals to join us in making a meaningful impact in the communities we serve.

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support Executive Leadership, managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

SONBH

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.