Executive Assistant

Acadia Healthcare; Tucson (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Sonora, based in Tucson, Arizona, seeks a dedicated administrative professional to support facility leadership and teams. You will manage confidential materials, coordinate communication, and keep operations running smoothly, including minutes, calendars and meetings.

A high school diploma is required, an Associate’s degree is preferred, and candidates should bring strong organizational skills to prepare reports, spreadsheets and presentations as needed in a fast-paced healthcare setting.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support Executive Leadership, managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.

Skills

Communication

Administrative support

Minute taking

Calendar management

Attention to detail

Education

High school diploma or equivalent

Associate’s degree

Job description

Sonora is a leading behavioral health provider, operating a 140-bed inpatient hospital along with ECT and outpatient therapy services. Located in Tucson, Arizona, we are dedicated to serving children, adolescents, and adults across all stages of behavioral health needs. Our team is committed to delivering high-quality, compassionate care, and we are seeking motivated, dedicated professionals to join us in making a meaningful impact in the communities we serve.

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Essential Functions

• Support Executive Leadership, managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.
• Associate’s degree preferred.

Licenses/Designations/Certifications

• Not Applicable

SONBH

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