Executive Assistant

US Heart & Vascular; Tucson (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Pima Heart and Vascular, part of U.S. Heart & Vascular, is seeking an Executive Assistant to support our Leadership Team in Tucson, AZ.

This role requires a highly organized, detail-driven professional who thrives in a fast-paced healthcare environment and excels at keeping operations running smoothly. You will manage invoicing, prepare monthly metrics, coordinate onboarding and interviews, and handle scheduling and travel for providers.

Qualifications

• 3–5 years of executive or healthcare operations support experience.
• Experience supporting senior leaders and/or physicians preferred.
• Strong organizational and communication skills.

Responsibilities

• Provide high-level administrative support to the Leadership Team.
• Coordinate meetings, schedules, and follow-up actions.
• Manage physician invoicing and hospital call coverage invoices.
• Prepare monthly practice metrics reports and ad hoc data requests.
• Coordinate onboarding, interviews, travel, and scheduling for providers.
• Oversee office supplies, facilities coordination, and vendor needs.
• Handle mail, shipping, and secure routing of financial documents.

Skills

Executive support

Healthcare ops

Discretion

Tools

Microsoft Office

Microsoft Teams

Job description

We're Hiring: Executive AssistantPima Heart and Vascular | U.S. Heart & Vascular | Tucson, AZPima Heart and Vascular, part of U.S. Heart & Vascular (USHV), is looking for a highly organized, detail-driven Executive Assistant to support our Leadership Team in Tucson, AZ. If you thrive in a fast-paced healthcare environment and enjoy being the person who keeps everything running smoothly, we want to hear from you.Department: Operations Reports To: Regional President FLSA Status: ExemptWHAT YOU'LL DOProvide high-level administrative and organizational support to the Leadership Team, coordinating meetings, schedules, and follow-up.Manage physician invoicing and reconciliation for hospital call coverage and physician reads.Prepare monthly practice metrics reports and support ad hoc operational data requests.Coordinate provider onboarding and physician candidate interviews, travel, and scheduling.Oversee office supplies, facilities coordination, and vendor/building-service needs.Handle mail, shipping, and secure routing of financial documents and payments.WHAT WE'RE LOOKING FOR3–5 years of executive, administrative, or healthcare operations support experience preferred.Experience supporting senior leaders and/or physicians strongly preferred.Comfortable with invoicing, reconciliation, and basic financial administration.Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).Exceptional organization, discretion, and communication skills — and a calm, can-do attitude under pressure.WHY JOIN USYou'll be a trusted right hand to leadership and a key link between physicians, staff, and partners — playing a vital role in a growing cardiovascular practice that's making a real difference for patients across Tucson.Apply today to join Pima Heart and Vascular / U.S. Heart & Vascular in Tucson, AZ