Executive Assistant (3137)

US Heart and Vascular; Tucson (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

US Heart and Vascular in Tucson, AZ is seeking an Executive Assistant to support the Leadership Team in a fast-paced healthcare setting. You will coordinate meetings, manage calendars, and handle confidential documents to keep operations running smoothly.

Ideal candidates have 3-5 years of executive or healthcare operations support, strong organizational and communication skills, and proficiency with Microsoft Office and Teams. Join a dedicated team focused on quality patient care in Tucson.

Qualifications

• 3-5 years of executive, administrative, or healthcare operations support experience.
• Experience supporting senior leaders and/or physicians.
• Proficient in Microsoft Office and Teams.
• Excellent organizational and communication skills.

Responsibilities

• Provide high-level administrative and organizational support to the Leadership Team, coordinating meetings, schedules, and follow-up.
• Manage physician invoicing and reconciliation for hospital call coverage and physician reads.
• Prepare monthly practice metrics reports and support ad hoc operational data requests.
• Coordinate provider onboarding and physician candidate interviews, travel, and scheduling.
• Oversee office supplies, facilities coordination, and vendor/building-service needs.
• Handle mail, shipping, and secure routing of financial documents and payments.

Skills

Administrative support

Healthcare operations

Discretion

Communication skills

Education

Associates degree

Tools

Microsoft Office

Microsoft Teams

Job description

Executive Assistant (3137)

Pima - Business Office Main - Tucson, AZ 85704

Overview

Education Level: Associates Degree

Category: Other Positions

Description

We're Hiring: Executive Assistant

Pima Heart and Vascular | U.S. Heart & Vascular | Tucson, AZ

Pima Heart and Vascular, part of U.S. Heart & Vascular (USHV), is looking for a highly organized, detail-driven Executive Assistant to support our Leadership Team in Tucson, AZ. If you thrive in a fast-paced healthcare environment and enjoy being the person who keeps everything running smoothly, we want to hear from you.

Department: Operations Reports To: Regional President FLSA Status: Exempt

WHAT YOU'LL DO

• Provide high-level administrative and organizational support to the Leadership Team, coordinating meetings, schedules, and follow-up.
• Manage physician invoicing and reconciliation for hospital call coverage and physician reads.
• Prepare monthly practice metrics reports and support ad hoc operational data requests.
• Coordinate provider onboarding and physician candidate interviews, travel, and scheduling.
• Oversee office supplies, facilities coordination, and vendor/building-service needs.
• Handle mail, shipping, and secure routing of financial documents and payments.

WHAT WE'RE LOOKING FOR

• 3-5 years of executive, administrative, or healthcare operations support experience preferred.
• Experience supporting senior leaders and/or physicians strongly preferred.
• Comfortable with invoicing, reconciliation, and basic financial administration.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Exceptional organization, discretion, and communication skills - and a calm, can-do attitude under pressure.

WHY JOIN US

You'll be a trusted right hand to leadership and a key link between physicians, staff, and partners - playing a vital role in a growing cardiovascular practice that's making a real difference for patients across Tucson.