Executive Assistant

Munson Healthcare Careers; Traverse City (MI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Tuition reimbursement

Full benefits and paid holidays

Generous PTO

Free wellness platform

Job summary

Munson Healthcare Careers in Traverse City, Michigan is looking for an experienced executive administrative support to maximize executive effectiveness through calendar management and comprehensive support.

The ideal candidate holds an Associate's degree, has over 5 years of relevant experience, and is proficient in MS Office. Join a team dedicated to exceptional care while enjoying the beauty of northern Michigan.

Qualifications

• 5+ years of executive level administrative or office coordination experience.
• Strong written and verbal communication skills.
• Excellent organizational skills with a continuous improvement mindset.

Responsibilities

• Schedule and adjust meetings, coordinate availability, and support time planning.
• Prepare presentations, reports, agendas, and other materials.
• Organize materials for interviews, regulatory submissions, and special projects.

Skills

Proficient in MS Office

Professional communication skills

Organizational skills

Ability to manage confidential information

Adaptability

Initiative

Education

Associate’s degree or equivalent

Tools

MS Office (PowerPoint, Word, Excel)

Cloud-based tools

Job description

Company Description

More Than Just Care, It’s Community

Imagine doing meaningful work in a place where people vacation. That’s life at Munson Healthcare - northern Michigan’s largest healthcare system, with eight award-winning community hospitals serving over half a million residents across 29 counties.

If you want a career in healthcare and a lifestyle most people only dream about – with freshwater lakes, scenic trails, charming downtowns, a vibrant arts scene, and endless outdoor adventures - you might just be Munson Material. To us, that means teammates who live by our values of excellence, teamwork, positivity, creativity, and a commitment to creating exceptional experiences for our patients and each other. Join a team that delivers outstanding care in one of the most beautiful regions in the country.

Invested in You

• Grow: Tuition reimbursement, in-person and online development, and access to our career hub to help you advance.
• Thrive: Full benefits, paid holidays, generous PTO, employee discounts, and free individual retirement counseling.
• Be Well: Free wellness platform for you and your family, plus personalized support for personal or family challenges.
• Be Heard: Share your ideas and help shape the way we work through improvement huddles, employee surveys, and town hall meetings.

A Day in the Life

This position is onsite 5 days a week.

This position supports assigned executives by maximizing their effectiveness and streamlining daily operations through calendar management, preparation of key documentation, coordination of communication and follow-up, and providing comprehensive administrative support.

• Calendar Management: Schedule and adjust meetings, coordinate availability, and support efficient time and travel planning.
• Documentation: Prepare and refine presentations, reports, agendas, and other materials.
• Project Support: Organize materials and assist with interviews, regulatory submissions, research, and special projects.
• Executive Meetings: Coordinate with the Chief Administrative and Improvement Officer on meeting planning, communications, agendas, and minutes.
• Task & Communication Support: Facilitate communication, track tasks, and support daily calendar and meeting workflows.
• Proactive Support: Anticipate needs, identify issues, and implement process improvements to enhance leader effectiveness.

Qualifications

What’s Required

• Associate’s degree or equivalent, with 5+ years of executive level administrative or office coordination experience.
• Proficient in MS Office (PowerPoint, Word, Excel) and cloud-based tools; able to learn new technology quickly.
• Strong professional communication skills, both written and verbal.
• Excellent organizational skills with a continuous improvement mindset.
• Proven ability to manage confidential information with discretion.
• Works independently, adapts to changing priorities, takes initiative, and collaborates well with others.

Additional Information

Are you Munson Material? Apply today!

Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.