Coordinator Executive Office

Munson Healthcare; Gaylord (MI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Tuition reimbursement

Full benefits

Paid holidays

Generous PTO

Employee discounts

Independent retirement counseling

Job summary

Munson Healthcare in Gaylord, MI is seeking an Executive Office Coordinator to provide comprehensive administrative support to regional executives and system leaders. This onsite role handles meeting coordination, confidential communications, and cross-functional liaison duties to ensure smooth daily operations.

The position requires strong organizational skills, discretion with sensitive information, and the ability to manage multiple priorities in a dynamic healthcare environment.

Qualifications

• High school diploma or equivalent required; Associate degree or higher preferred.
• Minimum of three (3) years of administrative support experience, preferably supporting senior leaders in healthcare or similar environment.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive, Forms, Copilot).
• Demonstrated ability to work independently, exercise sound judgment, and handle confidential information with professionalism.
• Strong organizational, time management, and prioritization skills in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the regional executive team, ensuring efficient daily operations.
• Coordinate executive meetings, events, and leadership engagements, including scheduling, logistics, materials preparation, and expense reporting.
• Prepare, proofread, and manage correspondence, presentations, reports, and other executive communications.
• Serve as a liaison with internal and external stakeholders, maintaining professionalism, confidentiality, and exceptional customer service.
• Support strategic initiatives, special projects, volunteer activities, and maintenance of organizational information.

Skills

Independent work

Discretion with confidential info

Organizational skills

Time management

Prioritization

Education

High school diploma

Associate degree preferred

Tools

Outlook

Teams

Word

PowerPoint

Excel

SharePoint

OneDrive

Forms

Copilot

Job description

Imagine doing meaningful work in a place where peoplevacation.That’slife at Munson Healthcare - northern Michigan’s largest healthcare system, with eight award-winning community hospitals serving over half a million residents across 29 counties.

If you want a career in healthcare and alifestylemost people only dream about – with freshwater lakes, scenic trails, charming downtowns, a vibrant arts scene, and endless outdoor adventures - you might just beMunson Material.To us, that means teammates who live by our values ofexcellence,teamness, positivity, creativity,and a commitment to creatingexceptional experiencesfor our patients and each other. Join a team that delivers outstanding care in one of the most beautiful regions in the country.

Invested in You

• Grow:Tuition reimbursement, in-person and onlinedevelopment,and access to ourcareer hubto help you advance.
• Thrive:Full benefits, paid holidays, generous PTO, employee discounts, and freeindividualretirement counseling.
• Be Well:Freewellness platform for you and your family,pluspersonalizedsupport for personal or family challenges.
• Be Heard:Share your ideas and help shape the way we work through improvement huddles, employee surveys, and town hall meetings

Job Description

A Day inthe Life

This position is onsite 5 days a week.

The Coordinator, Executive Office serves as the primary point of contact for the local executive office, providing administrative support to regional executives and system leaders. This role ensures efficient office operations, manages confidential information, coordinates executive-level meetings, and facilitates communication with internal and external stakeholders.

• Provide comprehensive administrative support to the regional executive team, ensuring efficient daily operations of the executive office.
• Coordinate executive meetings, events, and leadership engagements, including scheduling, logistics, materials preparation, and expense reporting.
• Prepare, proofread, and manage correspondence, presentations, reports, and other executive communications.
• Serve as a liaison with internal and external stakeholders, maintaining professionalism, confidentiality, and exceptional customer service.
• Support strategic initiatives, special projects, volunteer activities, and the maintenance of organizational information, including intranet content, organizational charts, and distribution groups.

Qualifications

• High school diploma or equivalent required; Associate degree or higher in Business Administration or a related field preferred.
• Minimum of three (3) years of administrative support experience required, preferably supporting senior leaders in a healthcare or similarly complex environment.
• Proficient in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive, Forms, and Copilot.
• Demonstrated ability to work independently, exercise sound judgment, and handle confidential information with professionalism and discretion.
• Strong organizational, time management, and prioritization skills, with the ability to effectively manage multiple competing priorities in a fast-paced environment.

Additional Information

Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.