Executive Assistant

Blencor LLC; Town of Texas (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

Blencor LLC is seeking an administrator to provide high-level support to the CEO. The role includes drafting letters and reports, managing communications, and scheduling and attending meetings on behalf of the CEO.

The successful candidate will handle memo drafting, correspondence review, and minutes, while ensuring timely distribution to staff and stakeholders. Strong organizational skills are essential.

Qualifications

• Associate degree or equivalent required.

Responsibilities

• Provide high-level administrative support to the CEO.
• Serve as point of contact among management, employees, clients and external partners.
• Draft letters, memos, invoices, reports and other CEO documents.
• Schedule and attend CEO meetings, take notes and record minutes.
• Review incoming communications for CEO, summarize and distribute to staff.
• Perform related duties as assigned by the CEO.

Skills

Administrative support

Communication

Time management

Microsoft Office

Note-taking

Education

Associate degree

Tools

Internet Software

Spreadsheet Software

Inventory Software

Order Processing Systems

Word Processing Software

Email Software

Job description

Job Description

Job Description

Summary:

This position is responsible for providing high-level administrative support to the CEO.

Responsibilities:

• Provides high-level administrative support and assistance to the CEO.
• Acts as the point of contact among management, employees, clients and other external partners.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO.
• Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs other related duties as assigned by CEO.

Qualifications

EDUCATION & EXPERIENCE

• Associate degree or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.

COMPUTER SKILLS REQUIRE:

• Internet Software
• Spreadsheet Software
• Inventory Software
• Order Processing Systems
• Word Processing Software
• Electronic Mail Software

OTHER SKILSS REQUIRED:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

COMPETENCIES:

• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally/Frequently/Continually required to stand.
• Occasionally/Frequently/Continually required to walk.
• Occasionally/Frequently/Continually required to sit.
• Occasionally/Frequently/Continually required to utilize hand and finger dexterity.
• Occasionally/Frequently/Continually required to climb, balance, bend, stoop, kneel or crawl.
• Occasionally/Frequently/Continually required to talk or hear.
• occasionally lift and/or move up to 20 pounds.