Executive Assistant

National Association for Stock Car Auto Racing (NASCAR); Town of Charlotte (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package focused

Opportunities to grow and develop

Job summary

At NASCAR, an Executive Assistant provides high-level executive and administrative support to assigned executives, based in Charlotte, North Carolina. The role focuses on calendar management, travel coordination, travel logistics, confidential handling, and producing executive materials.

The position requires an Associate’s degree and 4+ years supporting executives, with excellent communication, organization, and judgment.

Qualifications

• Associate’s degree and 4+ years of experience supporting executives, preferably within sports, entertainment, or marketing.
• Excellent written and verbal communication with strong attention to detail and accuracy.
• Strong organizational, time management, and prioritization skills with the ability to manage multiple priorities and meet deadlines.
• A proactive, solutions-oriented mindset with the ability to work independently and exercise sound judgment.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Demonstrated ability to build strong relationships and communicate effectively with senior leaders, internal teams, and external stakeholders.

Responsibilities

• Manage executive calendars, priorities, meetings, and commitments to maximize time and efficiency.
• Draft, edit, and prepare correspondence, presentations, reports, and other executive materials.
• Handle highly confidential information with professionalism and discretion.
• Prioritize and manage communications, responding, redirecting, or escalating as appropriate.
• Coordinate all executive travel, including flights, accommodations, transportation, visas, and required documentation.
• Prepare detailed travel itineraries, meeting agendas, and supporting materials.
• Prepare and reconcile expense reports in accordance with company policy.
• Research and compile information to support executive decisions and meeting preparation.
• Coordinate communication between executives and internal and external stakeholders, serving as a trusted liaison across the organization.
• Attend meetings, capture key decisions and action items, and track follow-through.
• Lead or support special projects, initiatives, and events.
• Maintain organized files, records, and documentation in compliance with retention guidelines.
• Anticipate executive needs and proactively resolve issues to keep priorities moving.
• Represent assigned executives and NASCAR with professionalism, tact, and sound judgment.
• Stay informed on company initiatives, policies, and industry trends to provide proactive support.
• Assist with occasional personal matters while maintaining professionalism and confidentiality.
• Partner with administrative staff to ensure seamless office operations and backup support.

Skills

Calendar management

Executive support

Written & verbal communication

Discretion & professionalism

Relationship building

Travel coordination

Meeting preparation

Problem solving

Independent work

Education

Associate’s degree

Job description

At NASCAR, you will work alongside passionate people creating experiences fans feel and helping shape the future of sports and entertainment. NASCAR is seeking an Executive Assistant to provide high-level executive and administrative support to assigned executives. This position is based in Charlotte, North Carolina.

What You’ll Do

• Manage executive calendars, priorities, meetings, and commitments to maximize time and efficiency.
• Draft, edit, and prepare correspondence, presentations, reports, and other executive materials.
• Handle highly confidential information with professionalism and discretion.
• Prioritize and manage communications, responding, redirecting, or escalating as appropriate.
• Coordinate all executive travel, including flights, accommodations, transportation, visas, and required documentation.
• Prepare detailed travel itineraries, meeting agendas, and supporting materials.
• Prepare and reconcile expense reports in accordance with company policy.
• Research and compile information to support executive decisions and meeting preparation.
• Coordinate communication between executives and internal and external stakeholders, serving as a trusted liaison across the organization.
• Attend meetings, capture key decisions and action items, and track follow-through.
• Lead or support special projects, initiatives, and events.
• Maintain organized files, records, and documentation in compliance with retention guidelines.
• Anticipate executive needs and proactively resolve issues to keep priorities moving.
• Represent assigned executives and NASCAR with professionalism, tact, and sound judgment.
• Stay informed on company initiatives, policies, and industry trends to provide proactive support.
• Assist with occasional personal matters while maintaining professionalism and confidentiality.
• Partner with administrative staff to ensure seamless office operations and backup support.

What You’ll Bring

• Associate’s degree and 4+ years of experience supporting executives, preferably within the sports, entertainment, or marketing industry, or an equivalent combination of education and experience.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Strong organizational, time management, and prioritization skills with the ability to manage multiple priorities and meet deadlines.
• A proactive, solutions-oriented mindset with the ability to work independently and exercise sound judgment.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Demonstrated ability to build strong relationships and communicate effectively with senior leaders, internal teams, and external stakeholders.

Why This Role?

Behind every successful leader is a trusted partner who keeps priorities moving and opportunities on track. In this role, you'll work alongside senior executives, help advance key initiatives, and make a meaningful impact across the organization. If you're organized, resourceful, and energized by a fast-paced environment where no two days are the same, you'll thrive by bringing sound judgment, professionalism, and a proactive approach to each day. Behind every race weekend are talented people helping shape the future of sports and entertainment.

Benefits

• competitive compensation
• a comprehensive benefits package focused on wellness
• opportunities to grow and develop both personally and professionally

That is why we offer competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally.

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. In support of this commitment, all employment decisions are based on job-related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status.

We are looking for your voice, your ideas, and your perspective.

To help us get to know you accurately and keep the process fair for everyone, we ask that interviews and assessments be completed without the support of AI-generated content or automated assistance.

The National Association for Stock Car Auto Racing (NASCAR) is the sanctioning body for the No. 1 form of motorsports in the United States and owner of 15 of the nation’s major motorsports entertainment facilities. NASCAR sanctions races in three national series (NASCAR Cup Series™, NASCAR O’Reilly Auto Parts Series™, and NASCAR CRAFTSMAN Truck Series™), four international series (NASCAR Brasil Series, NASCAR Canada Series, NASCAR Euro Series, NASCAR Mexico Series), four regional series (ARCA Menards Series, ARCA Menards Series East & West and the NASCAR Whelen Modified Tour) and a local grassroots series (NASCAR Local Racing Series powered by O’Reilly Auto Parts). The International Motor Sports Association™ (IMSA®) governs the IMSA WeatherTech SportsCar Championship™, the premier U.S. sports car series. NASCAR also owns Motor Racing Network, Racing Electronics, and ONE DAYTONA. Based in Daytona Beach, Florida, with offices in five cities across North America, NASCAR sanctions more than 1,200 races annually in 11 countries and more than 30 U.S. states. For more information visit www.NASCAR.com and www.IMSA.com, and follow NASCAR on Instagram, YouTube, TikTok, X and Facebook.