Executive Assistant

Bayly Inc; Thomasville (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Bayly Inc in Thomasville, GA seeks an Executive Assistant to provide high-level administrative support to company leadership, manage calendars, meetings, travel, and prepare correspondence and presentations.

The role requires exceptional organization, discretion with sensitive information, and the ability to prioritize multiple tasks in a fast-paced environment. On-site, full-time position with opportunities to contribute to operational efficiency and client relations.

Qualifications

• Demonstrated Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Experience with Administrative Assistance tasks such as document preparation, record keeping, and office organization.
• Strong Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and basic data entry.
• Proven ability to handle confidential information with discretion and sound judgment.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• High school diploma or equivalent required; an associate or bachelor’s degree in Business, Administration, or a related field is beneficial.

Responsibilities

• Provide high-level administrative support to company leadership, including calendars and scheduling.
• Coordinate travel arrangements and prepare correspondence and presentations.
• Manage phone calls, emails, and maintain files and records.
• Coordinate internal and external meetings and track expense reports.
• Support executive decision-making by gathering information, summarizing key data, and ensuring follow-up on action items.
• Prioritize and manage multiple tasks in a fast-paced environment.

Skills

Calendar management

Meeting coordination

Communication skills

Multitasking

Data entry

Discretion with confidential info

Time management

Education

High school diploma or equivalent

Associate or bachelor’s degree beneficial in Business/Administration

Tools

Microsoft Office

Google Workspace

Job description

Company Description Bayly Inc is a wholesale company headquartered in Thomasville, GA, serving a diverse range of customers across the United States. The organization focuses on delivering reliable, high-quality uniform headwear and accessories while maintaining strong relationships with suppliers and clients. Clients include municipalities, state and federal contractors. Team members benefit from a collaborative environment where operational efficiency and customer satisfaction are priorities. The company values professionalism, accountability, and consistency in its day-to-day operations, creating opportunities for growth for those who contribute to its success.

Role Description The Executive Assistant role at Bayly Inc is a full-time, on-site position based in Thomasville, GA. Qualified Part time and internship candidates will be considered. The Executive Assistant will provide high-level administrative support to company leadership, including managing calendars, scheduling meetings, organizing travel, and preparing correspondence and presentations. Daily responsibilities include handling phone calls and emails, maintaining files and records, coordinating internal and external meetings, and preparing and tracking expense reports. The role also involves supporting executive decision-making by gathering information, summarizing key data, and ensuring follow-up on action items. This position requires strong attention to detail, discretion with sensitive information, and the ability to prioritize and manage multiple tasks in a fast-paced environment.

Qualifications

• Demonstrated Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Experience with Administrative Assistance tasks such as document preparation, record keeping, and office organization.
• Strong Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and basic data entry.
• Proven ability to handle confidential information with discretion and sound judgment.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• High school diploma or equivalent required; an associate or bachelor’s degree in Business, Administration, or a related field is beneficial.