Executive Assistant

Westfall Roofing; Tampa (FL); On-site; USD 55,000 - 65,000; Full time

Job summary

A leading company in the roofing industry is seeking an Executive Assistant to support upper management with administrative, operational, and strategic tasks. The role includes managing schedules, communication, and event planning, ensuring efficient office operations. Ideal candidates will have strong organizational skills, a Bachelor's degree, and experience in similar roles. This full-time position offers a competitive salary and benefits in a collaborative work environment.

Benefits

401(k)

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• Proven experience as an executive assistant or similar role.
• Ability to adapt to changing priorities and work well under pressure.

Responsibilities

• Provide comprehensive administrative support to the President.
• Coordinate executive meetings, prepare agendas, and assist in preparation.
• Build and maintain positive relationships with clients and internal teams.

Skills

Organizational Skills

Communication

Interpersonal Abilities

Time Management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

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Human Resources Manager at Westfall Roofing

About us:

Westfall Roofing is an award-winning, full-service roofing contractor. We replace and repair asphalt shingles, tile, metal, and flat roof types for homeowners and businesses. Westfall has helped thousands of customers since 1989 in the Tampa Bay, Orlando, and Sarasota areas. We are Florida licensed, bonded, and insured. Our vision is to become Florida’s most admired roofing company.

We are part of Tampa Bay Journal's Best Places to Work 2025.

Our culture, values, and processes called “The Westfall Way” ensures we consistently deliver on the promise to protect our communities. We work hard each day to be reliable, detailed, and respectful. We understand that our reputation is everything and, we do not take that for granted.

Westfall Roofing is an equal opportunity employer.

Job Description: As the Executive Assistant, you will play a critical role in supporting upper management in administrative, operational, and strategic functions. In addition to traditional executive assistant duties, you will also be responsible for running errands to ensure the efficient operation of the office and support management activities.

Responsibilities:

· Administrative Support: Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, and handling correspondence.

· Errand Running: Run various errands, such as picking up supplies, delivering documents, and handling other tasks as assigned by the President.

· Communication Management: Serve as a primary point of contact for internal and external stakeholders, ensuring prompt and professional communication.

· Document Management: Organize and maintain documents, reports, and presentations, ensuring accuracy and accessibility.

· Meeting Coordination: Coordinate executive meetings, prepare agendas, and assist in the preparation of meeting materials.

· Project Assistance: Assist in managing special projects and initiatives, collaborating with teams across the organization.

· Information Management: Research and compile information to support decision-making processes and provide insights as needed.

· Event Planning: Coordinate company events and functions, managing logistics and assisting in event coordination.

· Relationship Management: Build and maintain positive relationships with clients, partners, vendors, and internal teams.

· Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Requirements:

· Bachelor's degree in Business Administration, Communications, or related field preferred.

· Proven experience as an executive assistant or similar role, supporting senior executives.

· Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

· Strong communication and interpersonal abilities, with a professional demeanor.

· Proficiency in Microsoft Office Suite and other relevant software applications.

· Ability to adapt to changing priorities and work well under pressure.

· Valid driver's license and reliable transportation for running errands.

· Discretion and integrity when handling confidential information.

· Knowledge of the roofing industry or construction sector is a plus.

· Competitive salary and benefits package

· Opportunities for professional development and advancement

· Collaborative work environment with a focus on teamwork and innovation

Job Type: Full-time

Pay: From $55,000.00 per year

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

Referrals increase your chances of interviewing at Westfall Roofing by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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