Executive Assistant

Greenkey Resources LLC; Stamford (CT); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Bonus eligibility

Job summary

Greenkey Resources LLC in Stamford, CT is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO. The role is hybrid, requiring in-office presence during the CEO's availability and close collaboration with the COO on calendar and travel logistics.

You will prepare meetings, manage the CEO’s calendar, coordinate international travel, and ensure materials are ready for engagements.

Qualifications

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 7 years of experience supporting C-suite executives, preferably in financial services.
• Proficiency in calendar management, meeting preparation, and travel coordination.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal, for professional interactions.
• Experience in hybrid work environments, adapting to flexible schedules.
• Knowledge of financial services industry practices and operations preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Bonus eligibility for exceptional performance and contribution to organizational success.

Responsibilities

• Manage and maintain the CEO's calendar, ensuring optimal scheduling and preparation for meetings.
• Coordinate travel arrangements and logistics for the CEO, including international trips.
• Prepare meeting materials and documents, ensuring readiness for executive engagements.
• Provide light administrative support to the COO including calendar management.
• Facilitate communication between executives and stakeholders, ensuring timely responses and updates.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Assist in planning and organizing corporate events and meetings as needed.
• Support the CEO in strategic planning and execution of business initiatives.
• Adapt to hybrid work schedules and provide in-office support during required periods.

Skills

C-suite support

Calendar management

Travel coordination

Communication

Confidentiality

Hybrid work

Financial services

Education

BA degree

Job description

Executive Assistant Overview

• The Executive Assistant will provide high-level administrative support to the CEO, ensuring seamless daily operations and strategic planning.
• This role involves hybrid work arrangements, requiring in-office presence during the CEO's availability.
• Support includes calendar management, meeting preparation, and proactive material organization for executive engagements.
• Collaborate with the COO for light administrative tasks, primarily calendar maintenance.
• Contribute to a rapidly growing international financial services firm focused on global payment solutions.
• Opportunity to work closely with a pleasant and dynamic CEO, enhancing organizational efficiency.
• Engage in a structured interview process to ensure alignment with organizational culture and expectations.
• Position offers competitive compensation and bonus eligibility for qualified candidates.
• Ideal for professionals with extensive C-suite experience in financial services.

Executive Assistant Key Responsibilities & Duties

• Manage and maintain the CEO's calendar, ensuring optimal scheduling and preparation for meetings.
• Coordinate travel arrangements and logistics for the CEO, including international trips.
• Prepare meeting materials and documents, ensuring readiness for executive engagements.
• Provide light administrative support to the COO including calendar management.
• Facilitate communication between executives and stakeholders, ensuring timely responses and updates.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Assist in planning and organizing corporate events and meetings as needed.
• Support the CEO in strategic planning and execution of business initiatives.
• Adapt to hybrid work schedules and provide in-office support during required periods.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 7 years of experience supporting C-suite executives, preferably in financial services.
• Proficiency in calendar management, meeting preparation, and travel coordination.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal, for professional interactions.
• Experience in hybrid work environments, adapting to flexible schedules.
• Knowledge of financial services industry practices and operations preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Bonus eligibility for exceptional performance and contribution to organizational success.