Executive Assistant

Keter Environmental Services; Stamford (CT); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive Compensation

Annual Bonus Plan at Every Level

401(k) Retirement Savings with Company

Medical & Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Employee Assistance Program

Paid Time Off including Birthday Off

7 Paid Holidays

Job summary

Waste Harmonics Keter is seeking an Executive Assistant to support senior executives and lead office management initiatives. You will act as a trusted partner and gatekeeper, handling high-level communications and coordinating with internal and external stakeholders.

Key responsibilities include managing calendars and travel, drafting communications, coordinating facilities services, and preparing professional presentations.

Qualifications

• Bachelor’s degree (preferred) or relevant experience.
• 3–5 years as an Administrative Assistant supporting a Senior Executive.
• Spanish fluency is a strong plus.

Responsibilities

• Act as the primary liaison between executives, leadership team, and stakeholders.
• Manage calendars, meetings, and travel arrangements with accuracy and discretion.
• Draft, edit, and distribute internal company communications.
• Oversee relationships with facilities services, scheduling maintenance and handling service requests.
• Participate in ad hoc assignments as delegated by senior executives.
• Prepare presentations, reports, and correspondence with a high degree of professionalism.
• Anticipate executive needs and proactively resolve issues to optimize productivity.
• Handle sensitive and confidential information with utmost integrity.

Skills

Executive support

Discretion

Multitasking

Spanish (nice to have)

Education

Bachelor’s degree or relevant experience

Tools

MS Office Suite

Teams

Zoom

Job description

Who We Are

We are Waste Harmonics Keter, your partner in handling complex waste operations.

Growing steadily for nearly 25 years, we have become the choice provider for managed waste services by pairing high-touch, white-glove customer service with data-driven, tech-enabled programs. From developing proprietary monitoring technology to linking arms with other industry leaders to strengthen our operations, we have a storied history of doing what's needed to serve our customers well.

Who We're Looking For

The Executive Assistant professional will provide high-level administrative and operational support to senior executives while leading office management/facilities initiatives. This role is a trusted partner and gatekeeper for the executive and leadership team, freeing them up to focus on business strategy and results.

What You'll Be Doing

• Act as the primary liaison between executives, leadership team members, and internal/external stakeholders
• Manage calendars, meetings, and travel arrangements with accuracy and discretion
• Draft, edit, and distribute internal company communications
• Manage and support relationship with facility services which includes scheduling routine maintenance, alerting facilities staff in a timely manner of any service requests and work orders, Coordinate with facilities services to ensure compliance with all emergency rules and regulations
• Participating in ad hoc special assignments as delegated by senior executives.
• Prepare presentations, reports, and correspondence with a high degree of professionalism
• Anticipate executive needs and proactively resolve issues to optimize productivity
• Handle sensitive and confidential information with the utmost integrity

What You'll Bring to the Table

• Education: Bachelor’s degree (preferred), or relevant experience
• Experience: 3–5 years as an Administrative Assistant supporting a Senior Executive
• Spanish fluency is a strong plus

Competencies

• Excellent written, verbal, and presentation skills
• Strong technological proficiency, including MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, Zoom)
• Ability to work independently with sound judgment and problem-solving skills
• Superior organizational skills, attention to detail, and ability to multi-task in a fast-paced
• environment
• Demonstrated professionalism, discretion, and accountability
• Ability to lift up to 40lbs as needed

What We Bring to the Table

• Competitive Compensation
• Annual Bonus Plan at Every Level
• Continuous Learning and Development Opportunities
• 401(k) Retirement Savings with Company Match; Immediate Vesting
• Medical & Dental Insurance
• Vision Insurance (Company Paid)
• Life Insurance (Company Paid)
• Short-term & Long-term Disability (Company Paid)
• Employee Assistance Program
• Flexible Spending Accounts/Health Savings Accounts
• Paid Time Off (PTO), Including Birthday Off, Community Volunteer Hours, and a Friday Off in the Summer
• 7 Paid Holidays

At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.