Executive Assistant

Equifax Inc.; St. Louis (MO); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Equifax Inc. in St. Louis, MO seeks an Executive Assistant to the Senior Vice President of Human Resources, Workforce Solutions.

The role functions as a strategic partner, managing executive workflows, high-impact reviews, and sensitive financial deliverables, while ensuring cross-functional alignment and efficient collaboration across the organization. This position is located in our St. Louis, MO (Clayton) location and requires complex calendar management, travel planning, and handling

Qualifications

• 5+ years of progressive executive support experience supporting Senior Vice Presidents or C-suite executives.
• Advanced proficiency in an Office Productivity Suite like Google Workspace or Microsoft Office and digital collaboration platforms.
• Proven expertise managing complex, multi-time-zone calendar logistics and executive travel planning.
• Demonstrated experience handling highly confidential financial, strategic, and personnel information with integrity.
• Excellent verbal and written communication skills, with a track record of interacting effectively across cross-functional leadership teams.
• Experience working in a hybrid office environment and utilizing various communication technologies.

Responsibilities

• Provide senior level administrative support to senior leader(s) of a business unit or COE; may provide support to multiple senior level leaders simultaneously
• Research, collect, compile and analyze data and information requests to prepare executive level reports and presentations; Prepare and edit confidential correspondence, reports and presentations
• Manage multiple assignments and deadlines of team members and maintain schedule of deliverables for internal/external presentations and work products
• Optimize time management by considering organization-wide due dates or deliverables that may compete with internal schedules and ensure relevant parties are aware of issues that need immediate attention
• Manage multiple calendars, including scheduling meetings and appointments; lead coordinator for conferences and meetings
• Screen/prioritize/direct incoming calls, email or other communications; make decisions on behalf of senior leader(s), resolve requests and escalate when necessary
• Arrange complex travel plans, itineraries, and agendas; compile documents for travel-related meetings
• Complete requested business errands such as catering, office supplies, mail, deliveries, expense reports, coordinating maintenance and employee setup/moves
• Contribute to projects not listed to assist in business objectives and professional development

Skills

Senior leadership collaboration

Office productivity suite

Google Workspace

Calendar logistics (multi time zones)

Confidential information handling

Communication skills

Hybrid office experience

Tools

Google Workspace

Microsoft Office

Job description

Job Description

As an Executive Assistant to the Senior Vice President Human Resources of Workforce Solutions, you will act as a strategic operational partner managing executive workflows, high-impact business reviews, and sensitive financial deliverables. You will serve as a central communication link across senior leadership, driving operational efficiency, streamlining cross-functional alignment, and ensuring seamless collaboration across the organization.

We believe great things happen when teams connect. This position will be located in our St. Louis, MO (Clayton) location.

What you’ll do

• Provide senior level administrative support to senior leader(s) of a business unit or COE; may provide support to multiple senior level leaders simultaneously
• Research, collect, compile and analyze a wide variety of complex data and information requests to prepare executive level reports and presentations; Prepare and edit confidential correspondence, reports and presentations
• Manage multiple assignments and deadlines of team members and maintain schedule of deliverables for internal/external presentations and work products
• Optimize time management by giving consideration to organization wide due dates or deliverables that may compete with internal schedules and ensure relevant parties are aware of issues that need immediate attention
• Manage multiple calendars, including scheduling meetings and appointments and resolving conflicts when competing priorities occur; Serves as lead coordinator for conferences and meetings
• Screen/prioritize/direct incoming calls, email or other communications taking appropriate action as necessary; Make decisions on behalf of senior leader(s), resolve requests and escalat**??** when necessary
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings
• Complete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling over-night deliveries, processing expense reports, coordinating machine maintenance and coordinating employee set up and moves
• May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development

What experience you need

5+ years of progressive executive support experience supporting Senior Vice Presidents or C-suite executives.

• Business acumen and working alongside senior leadership managing workflows around fiscal calendars or similar experience.
• Advanced proficiency in an Office Productivity Suite like Google Suite or Microsoft Office and digital collaboration platforms. Experience with Google Workspace applications is highly preferred.
• Proven expertise managing complex, multi-time-zone calendar logistics and executive travel planning.
• Demonstrated experience handling highly confidential financial, strategic, and personnel information with integrity.
• Excellent verbal and written communication skills, with a track record of interacting effectively across cross-functional leadership teams.
• Experience working in a hybrid office environment and utilizing various communication technologies. Expectations are that person is in the office within Corporate requirements, and more if needed to support the required work.

What could set you apart

Direct background supporting senior leadership within financial services, FinTech, or HR technology sectors.

• Advanced proficiency in Google Workspace applications (Google Calendar, Gmail, Google Docs, Google Sheets, Google Slides)
• Hands-on experience utilizing enterprise AI productivity tools (such as Google Gemini, NotebookLM, or Workspace Studio) to automate document preparation, meeting summaries, and administrative workflows.
• Demonstrated success leading process optimization initiatives that streamline team communications and project tracking systems