Executive Assistant

Woodward FST; Spartanburg (SC); On-site; USD 79,887,000 - 128,113,000; Full time

Benefits offered by this job

401(k) match

Stock contribution

Tuition reimbursement

Paid holidays

Medical/dental/vision

Parental leave

EAP & mental health

Life Insurance

Job summary

Woodward in Spartanburg, SC is seeking an Executive Assistant to support a senior leader and coordinate calendars, travel, and communications in a fast-paced, cross-functional environment.

This role offers comprehensive benefits including bonus eligibility, 401(k) match, stock contribution, tuition reimbursement, paid holidays, medical/dental/vision coverage, and life/disability protections; travel coordination and confidentiality are essential.

Responsibilities

• Calendar Management: Oversees and organizes the executive's schedule, ensuring meetings, appointments, and events align with priorities and objectives.
• Travel Coordination: Arranges complex travel itineraries including international travel, accommodations, and transportation.
• Communication Facilitation: Manages incoming/outgoing communications, drafts correspondence and ensures timely responses.
• Meeting Preparation: Creates agendas, coordinates logistics, records notes, and tracks action items.
• Proactiveness: Identifies issues and provides options in challenging situations.
• Cross Department Collaboration: Partners with other departments to align site initiatives with business goals.

Job description

Woodward is committed to creating a great workplace for all team members. Our company and its members are committed to acting with integrity, being respectful and accountable to one another, and staying humble and driven, while maintaining the highest professional and ethical standards.

We are steadfastly committed to attracting the best talent across our communities creating a rewarding workplace. Together we are fulfilling our purpose to design and deliver energy control solutions our partners count on to power a clean future.

Woodward supports our members' wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Executive Assistant

• Estimated hourly base pay: $27.88(minimum) - $36.54(midpoint) - $44.71(maximum)
• All members included in annual cash bonus opportunity.
• 401(k) match (4.5%)
• Annual Woodward stock contribution (5%)
• Tuition reimbursement and Training/Professional Development opportunities for all members
• 12 paid holidays.
• Industry leading medical, dental, and vision Insurance upon date of hire
• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave.
• Paid parental leave.
• Adoption Assistance
• Employee Assistance Program, including mental health benefits.
• Member Life & AD&D / Long Term Disability / Member Optional Life Member referral bonus
• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending
• Voluntary benefits, including:

o Home / Auto Insurance discounts

o Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Key Responsibilities

• Calendar Management: Oversees and organizes the executive's schedule, ensuring meetings, appointments, and events align with organizational priorities and business objectives.
• Travel Coordination: Arranges complex travel itineraries, including international travel, accommodations, and transportation, while ensuring seamless execution.
• Communication Facilitation: Manages incoming and outgoing communications, drafting correspondence and ensuring timely responses to stakeholders.
• Meeting Preparation: Creates agendas, organizes logistics, records meeting notes, and tracks action items to facilitate productive leadership meetings.
• Proactiveness: Identifies and addresses issues, sharing options and information in potentially challenging and unique situations.
• Cross Department Collaboration: Partners with other departments to integrate site initiatives with overall business objectives, ensuring seamless operational synergy.

• In a flexible and cross-trained teaming environment, be actively in sitewide decision making

Key Skills

• Time Management: Skilled in balancing competing demands and optimizing executive schedules.
• Communication Skills: Strong verbal and written communication abilities for executive-level correspondence.
• Travel Coordination: Proficient in managing complex travel arrangements for domestic and international trips.
• Judgment & Discretion: Experienced in handling confidential matters with professionalism and trust.
• Relationship Management: Adept at fostering relationships with internal and external stakeholders.
• Problem-Solving: Capable of anticipating challenges and implementing proactive solutions.
• Technical Proficiency: Expertise in using office software, communication tools, and systems relevant to executive support.
• Organizational Skills: Highly detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Event Coordination: Skilled in planning and executing executive-level meetings and events.
• Adaptability: Adjusts and anticipates changing priorities and procedures within a dynamic, high visibility environment.

Notice: The position for which you are applying will be designated as a DOT safety-sensitive position in the future, as defined in 14 CFR part 120. When this position becomes designated as a DOT safety-sensitive position, you will be required to undergo a DOT/FAA pre-employment drug test for prohibited drugs as defined in 49 CFR * 40.3, including marijuana, cocaine, opioids, phencyclidine (PCP), and amphetamines, before performing safety-sensitive duties.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants must be U.S. Persons within the meaning of the ITAR and EAR, or eligible to obtain all required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce. The ITAR defines a U.S. Person as a U.S. citizen or national, lawful permanent resident (i.e., 'Green Card holder'), or a protected person (e.g., asylee, or refugee).

Woodward is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex (including sexual orientation and gender identity), national origin, age, disability, protected veteran status, or any other category protected under federal, state, or local laws.