Executive Assistant

11 & A1 Woodward HRT, Inc.; Spartanburg (SC); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

401(k) match (4.5% Brad)

Stock contribution (5%)

Tuition reimbursement

Paid holidays

Medical, dental, vision

Vacation/Sick time

Parental leave

EAP and wellness

Life/AD&D

Flexible spending

Insurance discounts

Job summary

Woodward is seeking an Executive Assistant to manage calendars, travel logistics, and correspondence for senior leadership. You will prepare meetings, coordinate cross-functional initiatives, and maintain discretion with confidential information in a fast-paced environment.

The role offers competitive compensation with comprehensive benefits and a focus on teamwork, integrity, and professional growth within a global energy solutions leader.

Qualifications

• Calendar management experience for executives.
• Strong verbal and written communication for executive-level correspondence.
• Proven ability to coordinate complex travel itineraries (domestic and international).
• Discretion handling confidential information with professionalism.
• Ability to build relationships with internal and external stakeholders.
• Problem solving in high-visibility environments.
• Proficiency with standard office software and systems.
• Ability to plan and execute executive meetings and events.

Responsibilities

• Oversees the executive’s schedule and aligns meetings with priorities.
• Coordinates complex travel itineraries and logistics.
• Manages incoming/outgoing communications and drafts correspondence.
• Prepares meeting agendas, records notes, tracks action items.
• Proactively identifies issues and proposes options.
• Collaborates with departments to align site initiatives with business goals.
• Contributes to sitewide decision-making in a flexible, cross-trained team environment.

Skills

Calendar management

Travel coordination

Communication

Judgment & discretion

Relationship management

Problem solving

Organizational skills

Event coordination

Job description

Woodward is committed to creating a great workplace for all team members. Our company and its members are committed to acting with integrity, being respectful and accountable to one another, and staying humble and driven, while maintaining the highest professional and ethical standards. We are steadfastly committed to attracting the best talent across our communities creating a rewarding workplace. Together we are fulfilling our purpose to design and deliver energy control solutions our partners count on to power a clean future. Woodward supports our members’ wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. Executive Assistant Estimated hourly base pay: $27.88(minimum) - $36.54(midpoint) - $44.71(maximum) All members included in annual cash bonus opportunity.

401(k) match (4.5%) Annual Woodward stock contribution (5%) Tuition reimbursement and Training/Professional Development opportunities for all members 12 paid holidays. Industry leading medical, dental, and vision Insurance upon date of hire Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave. Paid parental leave. Adoption Assistance Employee Assistance Program, including mental health benefits. Member Life & AD&D / Long Term Disability / Member Optional Life Member referral bonus Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending Voluntary benefits, including:

• o Home / Auto Insurance discounts
• o Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Key Responsibilities:

• Calendar Management: Oversees and organizes the executive’s schedule, ensuring meetings, appointments, and events align with organizational priorities and business objectives.
• Travel Coordination: Arranges complex travel itineraries, including international travel, accommodations, and transportation, while ensuring seamless execution.
• Communication Facilitation: Manages incoming and outgoing communications, drafting correspondence and ensuring timely responses to stakeholders.
• Meeting Preparation: Creates agendas, organizes logistics, records meeting notes, and tracks action items to facilitate productive leadership meetings.
• Proactiveness: Identifies and addresses issues, sharing options and information in potentially challenging and unique situations.
• Cross Department Collaboration: Partners with other departments to integrate site initiatives with overall business objectives, ensuring seamless operational synergy.
• In a flexible and cross-trained teaming environment, be actively in sitewide decision making

Key Skills:

• Time Management: Skilled in balancing competing demands and optimizing executive schedules.
• Communication Skills: Strong verbal and written communication abilities for executive-level correspondence.
• Travel Coordination: Proficient in managing complex travel arrangements for domestic and international trips.
• Judgment & Discretion: Experienced in handling confidential matters with professionalism and trust.
• Relationship Management: Adept at fostering relationships with internal and external stakeholders.
• Problem-Solving: Capable of anticipating challenges and implementing proactive solutions.
• Technical Proficiency: Expertise in using office software, communication tools, and systems relevant to executive support.
• Organizational Skills: Highly detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Event Coordination: Skilled in planning and executing executive-level meetings and events.
• Adaptability: Adjusts and anticipates changing priorities and procedures within a dynamic, high visibility environment.

Notice: The position for which you are applying will be designated as a DOT safety-sensitive position in the future, as defined in 14 CFR part 120. When this position becomes designated as a DOT safety-sensitive position, you will be required to undergo a DOT/FAA pre-employment drug test for prohibited drugs as defined in 49 CFR § 40.3, including marijuana, cocaine, opioids, phencyclidine (PCP), and amphetamines, before performing safety-sensitive duties. This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants must be U.S. Persons within the meaning of the ITAR and EAR, or eligible to obtain all required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce. The ITAR defines a U.S. Person as a U.S. citizen or national, lawful permanent resident (i.e., 'Green Card holder'), or a protected person (e.g., asylee, or refugee).

Woodward is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex (including sexual orientation and gender identity), national origin, age, disability, protected veteran status, or any other category protected under federal, state, or local laws.

What does it mean to be part of Woodward?

It means contributing to what matters most in your career, in your community and around the world. It means being a part of rewarding experiences, where innovation, collaboration and problem-solving are at the heart of what we do.

Woodward is the global leader in the design, manufacturing, and service of energy conversion and control solutions for the aerospace and industrial equipment markets. Together with our customers, we are enabling the path to a cleaner, decarbonized world. Our innovative fluid, combustion, electrical, propulsion and motion control systems perform in some of the world’s harshest environments. At Woodward we have created a culture that appreciates and values the contributions of every member. We are a global team of curious, innovative problem-solvers who commit our knowledge, resources and technical expertise to the challenges associated with reducing emissions, enabling alternative energy sources and increasing efficiency, always innovating for a better future. Woodward is working with our customers to solve some of the world’s biggest energy challenges. This important work needs more than just the brightest technical minds. It requires talented and committed manufacturing professionals, accountants, supply chain managers, human resources experts, information technology specialists and many more. We are looking for dedicated people who want to learn and grow in a supportive environment that fosters collaboration, innovation and inclusion.