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Executive Assistant

Experity

Sioux Falls (SD)

On-site

USD 60,000 - 88,000

Full time

4 days ago

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Job summary

An innovative software and services company is seeking an Executive Assistant to support senior leaders and enhance operational efficiency. This role involves managing calendars, coordinating meetings, and handling correspondence while ensuring confidentiality and discretion. The ideal candidate will thrive in a dynamic environment and possess strong administrative skills. With a commitment to work-life balance, this forward-thinking organization offers generous benefits, including comprehensive health coverage and career development opportunities. Join a team dedicated to transforming healthcare through technology and making a meaningful impact on the lives of patients across the country.

Benefits

Comprehensive Medical Coverage

Dental and Vision Insurance

401(k) with Employer Match

Flexible Work Scheduling

Paid Time Off (PTO)

Employee Assistance Program

Career Development Programs

Quarterly Bonuses

Team Building Events

Qualifications

5 years of administrative support experience is required.
Strong proficiency in Microsoft Office Suite is essential.

Responsibilities

Manage executive calendars and coordinate meetings effectively.
Handle correspondence and maintain public relations with clients.

Skills

Administrative Support

Communication Skills

Microsoft Office Suite

Time Management

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

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Experity is the leading software and services company for on-demand healthcare in the U.S. We provide software solutions that remove complexities and simplify operations for 5700+ urgent care clinics across the country. We create, maintain, and support products to facilitate the complete on-demand healthcare experience: from patients finding clinics and making appointments, to checking in, to clinical documentation, and to the final bill paid by the patient. Our team is committed to changing healthcare for the better by innovating and revolutionizing on-demand healthcare for millions of patients across the country.

Experity offers the following:

Benefits – Comprehensive coverage starts first day of employment and includes Medical, Dental/Orthodontia, and Vision.
Ownership - All Team Members are eligible for synthetic ownership in Experity upon one year of employment with real financial rewards when the company is successful!
Employee Assistance Program - This robust program includes counseling, legal resolution, financial education, pet adoption assistance, identity theft and fraud resolution, and so much more.
Flexibility– Experity is committed to helping team members face the demands of juggling work, family and life-related issues by offering flexible work scheduling to manage your work-life balance.
Paid Time Off (PTO) - Experity offers a generous PTO plan and increases with milestones to ensure our Team Members have time to recharge, relax, and spend time with loved ones.
Career Development– Experity maintains a learning program foundation for the company that allows Team Members to explore their potential and achieve their career goals.
Team Building –We bring our Team Members together when we can to strengthen the team, build relationships, and have fun! We even have a family company picnic and a holiday party.
Total Compensation - Competitive pay, quarterly bonuses and a 401(k) retirement plan with an employer match to help you save for your future and ensure that you can retire with financial security.

Job Type: Full time

Compensation: Budgeted between $60,900 and $88,000 dependent upon years of experience.

Responsibilities:

Maintain executive’s calendar as well as the senior leaders / directors (as assigned) within the department and use judgement to maximize time; manage multiple calendars of appointment by coordinating and arranging meetings, preparing agendas, taking notes at meetings and distributing the notes to designated individuals.
Email correspondence, draft letters and answer phones for executive staff.
Run interference between executives and team members.
Handle and coordinate team on-sites, off-sites, and all other Experity related events.
Complete projects and special assignments as assigned.
Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive.
Complete a wide variety of administrative tasks for executive and their department, including but not limited to, arranging travel plans, itineraries and agendas; completing expense reports and department expense management; and running or compiling reports on a scheduled basis.
Maintain superior public relations with business associates and clients.
Assist with presentations to existing clients, prospective clients, and other industry-related seminars.
Ensure the effective delivery of outgoing mails, messenger deliveries, overnight deliveries and facsimiles in a well-timed manner.
Track and follow up on deliverables of the executive and department senior leaders/directors.
Maintain discretion and confidentiality in conversations with stakeholders.
Oversee general administrative office functions to include ordering supplies, reporting building issues and working with facility vendors.
Be intuitive to the needs of your executive/senior leaders, have a passion for going above and beyond, and leave a positive impression on internal and external customers. Work with other support staff to ensure coordination between departments/areas.
Assemble files and documents; assure files are complete and orderly.
Assists in scheduling of seminars, industry dinners or luncheons, and other functions as requested.
Demonstrate continuous effort to improve operations, decrease turnaround time, streamline work processes, and work cooperatively with staff to provide quality service.
Other duties as assigned.

Travel:

Ability to travel as needed.

Education:

Bachelor's degree or equivalent combination of education and experience.

Experience:

Five years of administrative support experience.
Three years of business experience.
Proficient computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred:

Administrative assistant certification.
Background working in a healthcare or technology organization.
Experience working directly with C-Suite.

Every team member exhibits our core values:

Team First
Lift Others Up
Share Openly
Set and Crush Goals
Delight the Client

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Software Development

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