Executive Assistant

Witt/Kieffer; Seattle, Northern (WA, KY); Hybrid; USD 73,000 - 102,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

403(b) Plan with discretionary match

Paid holidays

Cell Phone Reimbursement

Wellness Days

Job summary

Boyer Children’s Clinic is seeking an experienced, highly organized Executive Assistant to the Chief Executive Officer. This full-time role partners with the CEO to advance organizational priorities, manage complex schedules, and coordinate cross-functional initiatives within a mission-driven nonprofit.

The ideal candidate has seven or more years in executive support, experience with governing boards, and a proven ability to handle confidential matters with discretion while supporting strategic

Qualifications

• Seven or more years of experience as an Executive Assistant or in a comparable role supporting C-suite executives or senior leadership.
• Experience supporting a Board of Directors and executive leadership teams.
• Experience working in a nonprofit organization, including familiarity with nonprofit governance and Board operations.
• Experience supporting strategic initiatives and cross-functional projects.
• A bachelor’s degree in business administration, public administration, communications, or a related field—or an equivalent combination of education and relevant experience.
• A valid Washington State driver’s license and the ability to travel between Boyer locations and other local appointments as needed.

Responsibilities

• Partner with and support the CEO by strategically managing the CEO’s calendar, meetings, and travel.
• Develop and coordinate executive communications, including correspondence, presentations, reports, agendas, and briefing materials.
• Coordinate Board and committee meetings, including scheduling, logistics, agendas, materials, minutes, and follow-up.
• Maintain accurate governance records and support Board recruitment, onboarding, and governance work.
• Oversee executive office records, contracts, confidential files, and other essential documents.
• Coordinate agency insurance administration, IT coordination, and grants documentation support.
• Track timelines, deliverables, and communications across executive priorities.

Skills

Executive support

Board liaison

Communication

Discretion

Project management

Education

Bachelor’s degree

Tools

Microsoft 365

Microsoft Teams

SharePoint

Zoom

Document management

Job description

Boyer Children's Clinic is currently seeking an experienced and highly organized Full-Time Executive Assistant to the Chief Executive Officer! This is an opportunity to serve as a trusted partner to executive leadership while contributing to the work of a mission-driven nonprofit organization. Boyer provides medical, therapy, special education and family services to infants and young children with developmental delays, and their families. For more information, visit www.boyercc.org.

The Executive Assistant serves as a strategic partner to the Chief Executive Officer, providing high-level executive, administrative, and operational support. In this highly visible role, you will help the CEO and Board of Directors stay organized, informed, and focused on Boyer’s most important priorities.

You will also serve as a trusted liaison among the CEO, Board members, senior leadership, staff, community partners, donors, and other external stakeholders. The ideal candidate brings sound judgment, exceptional communication skills, and the ability to anticipate needs and move complex work forward with accuracy and discretion.

If you are an experienced executive support professional who enjoys bringing clarity to complex work, strengthening relationships, and helping leaders and organizations succeed, we would be glad to hear from you.

Our Commitment to Equity

At Boyer, we are committed to fostering a work environment that embraces diversity, equity, inclusion, accessibility, and anti-racism. The Executive Assistant will help advance this commitment through their work, relationships, communication, and support of organizational leadership and governance.

What You’ll Do

Partner with and support the CEO

• Strategically manage the CEO’s calendar, meetings, appointments, travel, and events while anticipating conflicts and balancing competing priorities.
• Develop and coordinate executive communications, including correspondence, presentations, reports, agendas, briefing materials, talking points, meeting summaries, and organization-wide communications.
• Manage and prioritize correspondence and ensure timely follow-up on important decisions, commitments, and action items.
• Conduct research, compile information, monitor deadlines, and track organizational priorities to support executive decision-making.
• Help coordinate strategic initiatives, cross-functional projects, leadership meetings, retreats, and planning sessions.
• Serve as a professional representative of the CEO and Boyer, building strong relationships with staff, Board members, funders, government agencies, community partners, and other stakeholders.

Support the Board of Directors

• Serve as the primary administrative liaison to Boyer’s Board of Directors.
• Coordinate Board and committee meetings, including scheduling, logistics, agendas, presentations, meeting materials, minutes, and follow‑up.
• Maintain accurate and organized governance records, including bylaws, resolutions, policies, rosters, calendars, and other official documentation.
• Support Board recruitment, onboarding, orientation, and the work of the Governance, Finance, and Executive Committees.

Coordinate key organizational operations

• Oversee executive office records, contracts, confidential files, and other essential organizational documents.
• Serve as the liaison to Boyer’s external IT consultant, helping coordinate equipment procurement, technology training, and the annual technology risk assessment.
• Coordinate agency insurance administration, including renewals, coverage documentation, and certificates of insurance.
• Provide information and documentation in support of grant applications and proposals.
• Track timelines, deliverables, and communications across executive and organizational priorities.

Working at Boyer

At Boyer Children’s Clinic, you’ll work alongside a collaborative and deeply committed team focused on making a meaningful difference for children and families. We value thoughtful partnership, flexibility, continuous learning, and the unique perspective each employee brings to our organization.

This position works in a typical office environment and requires regular use of a computer and the ability to sit or stand for portions of the workday. The role also includes regular travel between Boyer clinics, appointments, and other local locations.

• We give you an exceptionally structured orientation with a ramp‑up schedule to assist you.
• We offer a 37.5 hour workweek and other schedule flexibility.
• We offer Medical, Dental, and Vision Insurance, Flexible Spending Account, Health Savings Account (if enrolled in a QHDHP health plan), Basic Life Insurance, AD&D Insurance, Long-Term Disability Insurance, Voluntary Supplemental Life & AD&D Insurance, 403(b) Plan (with discretionary match), .0462 hours of sick leave for every hour worked, 12 paid vacation days, three weeks’ paid program closures, 13 paid holidays, four paid Wellness Days, three days paid bereavement leave, and up to two weeks paid jury duty leave (unpaid leave beyond two weeks if needed), Continuing Education benefits, and monthly Cell Phone Reimbursement.

Compensation

$72,606 - $101,977 annually

Position Requirements

Experience and education

• Seven or more years of experience as an Executive Assistant or in a comparable role supporting C-suite executives or senior leadership.
• Experience supporting a Board of Directors and executive leadership teams.
• Experience working in a nonprofit organization, including familiarity with nonprofit governance and Board operations.
• Experience supporting strategic initiatives and cross-functional projects.
• A bachelor’s degree in business administration, public administration, communications, or a related field—or an equivalent combination of education and relevant experience.
• A valid Washington State driver’s license and the ability to travel between Boyer locations and other local appointments as needed.

Skills and qualities

• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational, administrative, and project-management abilities.
• Demonstrated discretion and sound judgment when handling confidential or sensitive information.
• The ability to manage multiple priorities, meet deadlines, and adapt effectively when needs change.
• A proactive, resourceful approach to problem‑solving and decision‑making.
• Strong attention to detail and a commitment to producing accurate, high‑quality work.
• The ability to work independently while collaborating effectively in a dynamic environment.
• Proficiency with Microsoft 365, Microsoft Teams, SharePoint, Zoom, document‑management platforms, and other business systems.

This position does not have supervisory responsibilities.

Please note, COVID-19 and seasonal flu vaccination is strongly encouraged.

Boyer Children’s Clinic is an equal opportunity employer and complies with the Americans with Disabilities Act (ADA) in regard to providing reasonable accommodations when needed.

Exempt/Non-Exempt Non-Exempt

Full-Time/Part-Time Full-Time

About the Organization Boyer was organized in 1942 by a group of doctors, parents and volunteers to provide services for children with cerebral palsy in a community setting. Today, over 75 years later, Boyer continues to be a leader and highly-valued resource in the community promoting services for children with neuromuscular disabilities and developmental delays. We are medical professionals, therapists, educators and other professionals who are dedicated to the children and families we serve. We provide the uniquely team-directed and family centered services and professional training that has distinguished the agency since inception far into the future.

As we grow, we are looking for passionate, driven and civic-minded employees who embrace innovation, change and diversity, and embody our values.

EOE Statement Since 1942, Boyer Children’s Clinic has worked to empower families and improve the lives of children with special needs. We recognize the impact of a diverse staff who reflect the families we serve, and we continuously strive to extend our core values of equity and inclusion into the broader community. We encourage all qualified individuals to apply for employment at Boyer, especially members of underrepresented groups and veterans. We are committed to recruiting and hiring individuals, and treating employees during employment, without regard to any legally protected class.

This position is currently accepting applications.