Executive Assistant

Boyer Children's Clinic; Seattle (WA); On-site; USD 73,000 - 102,000; Full time

Benefits offered by this job

Structured orientation

37.5 hour workweek

Medical, Dental, Vision Insurance

Flexible Spending Account

Health Savings Account

Life Insurance

AD&D Insurance

Long-Term Disability Insurance

Voluntary Supplemental Life & AD&D

403(b) Plan

Sick leave

Paid vacation days

Paid program closures

Paid holidays

Wellness Days

Bereavement leave

Jury duty leave

Continuing Education benefits

Cell Phone Reimbursement

Job summary

Boyer Children's Clinic in Seattle, WA seeks an experienced Executive Assistant to the CEO in a full-time role, partnering with leadership to organize priorities, manage communications, and support governance and operations.

You'll coordinate calendars, prepare materials, support board activities, and help advance equity and mission-driven goals while representing Boyer professionally with staff, partners, and funders.

Responsibilities

• Strategically manage the CEO's calendar, meetings, travel, and events while anticipating conflicts and balancing competing priorities.
• Develop and coordinate executive communications, including correspondence, presentations, reports, agendas, and briefing materials.
• Manage and prioritize correspondence and ensure timely follow-up on important decisions and action items.
• Conduct research, compile information, monitor deadlines, and track organizational priorities to support executive decision-making.
• Help coordinate strategic initiatives, cross-functional projects, leadership meetings, retreats, and planning sessions.
• Serve as a professional representative of the CEO and Boyer, building relationships with staff, board members, funders, and partners.

Job description

Boyer Children's Clinic is currently seeking an experienced and highly organized Full-Time Executive Assistant to the Chief Executive Officer! This is an opportunity to serve as a trusted partner to executive leadership while contributing to the work of a mission-driven nonprofit organization. Boyer provides medical, therapy, special education and family services to infants and young children with developmental delays, and their families. For more information, visit www.boyercc.org.

The Executive Assistant serves as a strategic partner to the Chief Executive Officer, providing high-level executive, administrative, and operational support. In this highly visible role, you will help the CEO and Board of Directors stay organized, informed, and focused on Boyer's most important priorities.

The Executive Assistant will also serve as a trusted liaison among the CEO, Board members, senior leadership, staff, community partners, donors, and other external stakeholders. The ideal candidate brings sound judgment, exceptional communication skills, and the ability to anticipate needs and move complex work forward with accuracy and discretion.

Our Commitment to Equity

At Boyer, we are committed to fostering a work environment that embraces diversity, equity, inclusion, accessibility, and anti-racism. The Executive Assistant will help advance this commitment through their work, relationships, communication, and support of organizational leadership and governance.

What You'll Do

Partner with and support the CEO

• Strategically manage the CEO's calendar, meetings, appointments, travel, and events while anticipating conflicts and balancing competing priorities.
• Develop and coordinate executive communications, including correspondence, presentations, reports, agendas, briefing materials, talking points, meeting summaries, and organization-wide communications.
• Manage and prioritize correspondence and ensure timely follow-up on important decisions, commitments, and action items.
• Conduct research, compile information, monitor deadlines, and track organizational priorities to support executive decision-making.
• Help coordinate strategic initiatives, cross-functional projects, leadership meetings, retreats, and planning sessions.
• Serve as a professional representative of the CEO and Boyer, building strong relationships with staff, Board members, funders, government agencies, community partners, and other stakeholders.

Support the Board of Directors

• Serve as the primary administrative liaison to Boyer's Board of Directors.
• Coordinate Board and committee meetings, including scheduling, logistics, agendas, presentations, meeting materials, minutes, and follow-up.
• Maintain accurate and organized governance records, including bylaws, resolutions, policies, rosters, calendars, and other official documentation.
• Support Board recruitment, onboarding, orientation, and the work of the Governance, Finance, and Executive Committees.

Coordinate key organizational operations

• Oversee executive office records, contracts, confidential files, and other essential organizational documents.
• Serve as the liaison to Boyer's external IT consultant, helping coordinate equipment procurement, technology training, and the annual technology risk assessment.
• Coordinate agency insurance administration, including renewals, coverage documentation, and certificates of insurance.
• Provide information and documentation in support of grant applications and proposals.
• Track timelines, deliverables, and communications across executive and organizational priorities.

Working at Boyer

At Boyer Children's Clinic, you'll work alongside a collaborative and deeply committed team focused on making a meaningful difference for children and families. We value thoughtful partnership, flexibility, continuous learning, and the unique perspective each employee brings to our organization.

This position works in a typical office environment and requires regular use of a computer and the ability to sit or stand for portions of the workday. The role also includes regular travel between Boyer clinics, appointments, and other local locations.

Benefits

• We give you an exceptionally structured orientation with a ramp-up schedule to assist you.
• We offer a 37.5 hour workweek and other schedule flexibility.
• We offer Medical, Dental, and Vision Insurance, Flexible Spending Account, Health Savings Account (if enrolled in a QHDHP health plan), Basic Life Insurance, AD&D Insurance, Long-Term Disability Insurance, Voluntary Supplemental Life & AD&D Insurance, 403(b) Plan (with discretionary match), .0462 hours of sick leave for every hour worked, 12 paid vacation days, three weeks' paid program closures, 13 paid holidays, four paid Wellness Days, three days paid bereavement leave, and up to two weeks paid jury duty leave (unpaid leave beyond two weeks if needed), Continuing Education benefits, and monthly Cell Phone Reimbursement.

Compensation

$72,606 - $101,977 annually