Executive Assistant

Jobot; Scottsdale (AZ); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits package

Unlimited PTO

Health insurance from day one

401(k) with match

Work from home equipment provided

Paid paternity leave

Job summary

Jobot is seeking an organized and resourceful Executive Assistant to support a Partner in the Phoenix/Scottsdale area. The ideal candidate has 4+ years of executive support experience, excels at calendar management, travel planning, and billing entries, and can multitask in a fast-paced environment with professionalism and discretion.

We offer comprehensive benefits, unlimited PTO, day-one health options, a 401(k) match, and equipment for remote work to support a high-performing, diverse team.

Qualifications

• 4+ years of experience as an executive assistant or similar role, demonstrated ability to multitask in a fast-paced environment.
• Strong calendar management, scheduling, and time-tracking for partner and staff.
• Proven written and verbal communication, professional discretion, and billing time entry expertise.

Responsibilities

• Support a partner with calendar, travel, and meeting logistics.
• Screen and direct phone calls, manage emails, and prioritize tasks.
• Take notes during meetings and ensure follow-up actions are completed.

Skills

Time management

Calendar management

Email prioritization

Travel arrangements

Note taking

Phone screening

Job description

About us

We are working with a nationwide, plaintiff law firm that is seeking an experienced Executive Assistant to work directly with a Partner based in the Phoenix/Scottsdale area (Paradise Valley).

Why join us

• Comprehensive benefits package
• Unlimited PTO
• Health insurance options that start on day one of employment!
• 401(k) with match
• Work from home equipment provided
• Paid paternity leave

Job Details

We are looking for an organized and reliable Executive Assistant to assist a partner at the firm and join our dynamic team of experienced, dependable, and hard-working professionals. The best fit for our team is an experienced individual who can stay organized and multi-task in a fast-paced environment and who shares a passion for the preservation of medical liberty and the protection of civil rights.

Salary: $35 - $45 per hour

Requirements

• 4+ years of experience as an executive assistant or similar experience
• Superior ability to manage time wisely and input their own time and the partner’s time for billing purposes, manage calendars and appointments for the partner, including scheduling of various appointments, prioritize emails and respond as necessary, make travel and accommodation arrangements, take notes during meetings, and screen and direct phone calls.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy