Executive Assistant

Lincoln Avenue

Santa Monica (CA)

Hybrid

USD 115,000 - 120,000

Full time

4 days ago

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Benefits offered by this job

Semi-annual bonuses

Medical, Dental & Vision insurance

401(k) with company matching

Paid time off & holidays

On-site gym access

Job summary

Lincoln Avenue Communities in Santa Monica, CA, is seeking an experienced Executive Assistant to support the corporate executive team. This high-visibility role requires organization, discretion, and proactive management of complex priorities in a hybrid 4-days-in-office schedule.

You will partner with senior leadership, support a busy deal team, coordinate legal documentation and notarization, and use Gen AI tools to draft communications while preserving accuracy and confidentiality.

Qualifications

5+ years of Executive Assistant experience in finance or fast-paced environments.
Associate’s degree required; Bachelor’s degree strongly preferred.
California Notary Public commission is a major plus; willingness to become one required.
Proficient in Microsoft Office; calendar, travel, expense management experience.
Experience handling documents workflows, signatures, and notarization.

Responsibilities

Manage complex, high-volume calendars and scheduling via Outlook.
Review and manage executive inboxes, draft correspondence with discretion.
Coordinate signatures—electronic and wet—for time-sensitive documents.
Support deal closings by managing documentation workflows and notarization needs.
Coordinate internal/external meetings, events, and travel arrangements.
Track reports, maintain files, and capture meeting notes and follow-up items.

Skills

Calendar management

Email management

Travel coordination

Executive communications

Discretion and confidentiality

Gen AI tool usage

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

About Lincoln Avenue Communities

Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing.

As a vertically integrated developer, investor, and long-term operator, we deliver sustainable, high-quality homes to lower- and moderate-income individuals, seniors, and families across 33 states. Our growing portfolio—more than 200 properties and 30,000+ homes—reflects our commitment to long-term impact, operational excellence, and resident well-being.

LAC is proud to be recognized as an industry leader, recently ranked No. 1 on Affordable Housing Finance’s 2025 AHF 50 list of top developers. Our approach combines strategic investment, thoughtful design, and community partnerships to deliver housing solutions that foster stability, opportunity, and resilience.

About This Role

LAC is seeking an experienced, polished, and highly adaptable Executive Assistant to support our corporate executive team members. This is a high-touch, high-visibility role for someone who thrives in a fast-paced environment, enjoys staying one step ahead, and takes pride in keeping complex priorities moving.

In this role, you’ll work in close partnership with our senior leadership, their support team, and a collaborative team of Executive Assistants who help support operations across the firm. You’ll be a trusted partner to a busy deal team—bringing structure to shifting schedules, helping executives stay focused, and ensuring important work moves forward smoothly and efficiently. We’re looking for someone who is organized, responsive, detail-oriented, and service-minded, with the ability to manage a high-volume workload with professionalism, discretion, and sound judgment.

This role is also a strong opportunity for someone who wants meaningful exposure to the business. You’ll support a team at the center of our development activity and gain insight into how deals move from start to finish within a mission-driven, growing organization. A key part of this role will be helping drive deal closings by coordinating a high volume of legal documentation, managing electronic and wet signatures, and supporting notarization needs to keep transactions on track.

Beyond the day-to-day, LAC’s double-bottom-line business model makes this an opportunity to work at an impact-focused organization that is changing the lives of individuals, families, and communities across the country.

This position reports to a Vice President and is based at our headquarters in Santa Monica, CA. Our office follows a hybrid schedule, with a requirement of 4 days per week in the office.

Important Call-Outs

Individuals with EA experience supporting Financial Services, Private Equity, or Real Estate Development firms will be prioritized.
Candidates should have a California notary, or be willing to get one ASAP (we will sponsor this).
Reminder that the work is 4 days per week in our Santa Monica office.

What You’ll Do

Manage complex, high-volume calendars and scheduling through Microsoft Outlook, balancing shifting priorities and competing demands.
Review and help manage executive inboxes, including filing emails, tracking follow-ups, drafting correspondence, and responding on executives’ behalf with professionalism and sound judgment.
Coordinate and obtain signatures—electronic and wet—for legal and other time-sensitive documents across the firm.
In collaboration with the other Executive Assistant, you will help drive deal closings by managing documentation workflows, notarization needs, and execution deadlines.
Coordinate internal and external meetings, team events, and other key internal and external touchpoints.
Track reports, maintain files, and capture meeting notes and follow-up items as needed.
Organize and submit expense reports accurately and on time.
Arrange business travel, including itineraries, agendas, and supporting logistics.
Conduct research and manage special projects as needed.
Provide backup support for the broader Executive Assistant team regarding coverage.
Assist with occasional light personal tasks, such as personal travel arrangements or reservations.
Use Gen AI tools thoughtfully to help draft communications, summarize information, organize content, and streamline day-to-day administrative work while maintaining strong judgment, accuracy, and confidentiality.
Take on additional responsibilities and special assignments as needed.

What You Bring

Exceptional attention to detail and a strong ability to manage deadlines in a fast-moving environment.
A proactive, solutions-oriented mindset and the ability to anticipate needs before they arise.
Strong initiative and the ability to work independently while staying closely aligned with executive priorities.
Excellent written and verbal communication skills, with the confidence to draft and respond to emails on behalf of executives.
Comfortably manage executive inboxes with a high level of judgment, discretion, and professionalism.
Experience or comfort using Gen AI tools to work more efficiently, improve organization, and support high-quality output, paired with sound judgment around accuracy, confidentiality, and appropriate use.
A sharp, polished, and highly professional presence.
A positive attitude, strong sense of ownership, and a genuine willingness to jump in wherever needed.
A service-oriented approach and genuine enthusiasm for supporting a busy, high-performing team.
Strong organizational skills and the ability to juggle multiple priorities without losing sight of the details.
A collaborative style and the ability to build strong relationships across teams and levels of the organization.
Flexibility, adaptability, and the ability to stay calm and effective in a fast-paced environment.
A high level of discretion and the ability to handle confidential information with care.

Your Education and Experience

5+ years of Executive Assistant experience, preferably supporting senior leaders in a finance environment or another similarly fast-paced industry.
Associate’s degree required; Bachelor’s degree strongly preferred, or equivalent combination of education and relevant experience.
California Notary Public commission is a major plus; willingness to become a Notary Public is required.
Highly proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
Experience managing complex calendars, travel, expenses, and document workflows.
Experience supporting document execution processes, including legal documents requiring signatures and notarization, is strongly preferred.
Proven ability to handle sensitive information and communicate on behalf of executives with sound judgment, discretion, and professionalism.

Benefits & Compensation

The expected salary range for this position is $115,000 - $120,000 per year, based on qualifications and experience. In addition to the base salary, employees are eligible for a comprehensive benefits package: