Executive Assistant

Maven Robotics, Inc.; Santa Clara (CA); On-site; USD 85,000 - 125,000; Full time

Job summary

Maven Robotics is seeking an Executive Assistant to partner with and provide high‑level support to our CEO, with potential growth to supporting the CFO. You will be a trusted strategic partner who brings energy, exceptional organization, and a passion for making things run better.

The role is highly visible in a fast-moving startup, requiring proactive problem solving, structure-building, and the ability to wear multiple hats across executive support, special projects, and office operations.

Qualifications

• 6+ years of Executive Assistant experience, with senior-level exposure, preferably in tech.
• Demonstrated ability to build processes and improve operations for busy executives.
• Strong communication, discretion, and organization in fast-moving environments.

Responsibilities

• Act as strategic partner to the CEO, prioritizing high-impact work.
• Own complex calendars and inbox management, scheduling, communications, and follow-ups.
• Coordinate meetings, travel, agendas, and logistics while preventing blockers.
• Serve as a trusted contact for employees, candidates, investors, partners, and stakeholders with confidentiality.
• Develop and optimize workflows to increase efficiency in executive and day-to-day operations.
• Support office management, vendors, supplies, meals, visitors, and daily operations.
• Lead special projects and operational needs, bringing structure and practical solutions.

Skills

Executive support

Calendar management

Communication

Organizational skills

Problem solving

Project coordination

Onsite work

Job description

Maven Robotics designs, builds, and deploys intelligent robotics for logistics and manufacturing. Maven is building the first general-purpose robotics system for industrial work. Our mission is to activate autonomous labor at scale and build toward infinitely elastic industrial capacity. We’re a team of engineers, researchers, and operators who have spent our careers working on the hardest problems in AI, robotics, engineering, and autonomous systems. We work at the intersection of advanced research and real-world engineering, turning ideas into prototypes and deployed systems.

At Maven, we build around the realities of industrial work. The robots are designed from first principles for complex physical environments and rigorous commercial standards. They master real tasks that deliver immediate impact, industrial-grade reliability, and intelligence that compounds at scale. We’re growing an ambitious team of people who think in systems, move quickly, and are builders at heart.

About the Role

As an Executive Assistant at Maven Robotics, you will partner closely with and provide high-level support to our CEO, with the potential to expand support to our CFO over time. We\'re looking for more than someone who can manage administrative tasks—we\'re looking for a trusted strategic partner who brings positive energy, exceptional organization, and a genuine passion for making things run better.

The ideal candidate is optimistic, proactive, resourceful, and energized by bringing structure to a fast-moving environment. You naturally anticipate needs, enjoy building processes from the ground up, and take pride in creating organization out of ambiguity. This is a highly visible, high-trust role for someone who thrives in a dynamic startup, approaches challenges with a can-do attitude, and enjoys wearing multiple hats across executive support, special projects, and office operations.

What You’ll Do

• Act as a strategic partner to the CEO, understanding priorities, anticipating needs, and ensuring time and attention are focused on the highest-impact work
• Own complex executive calendars and inbox management, proactively managing scheduling, communications, priorities, and follow-ups
• Coordinate meetings, travel, agendas, and logistics while anticipating needs and resolving issues before they become blockers
• Serve as a trusted point of contact for employees, candidates, investors, partners, and external stakeholders, handling sensitive information with professionalism and discretion
• Build and improve processes, systems, and workflows that bring greater organization, efficiency, and consistency to executive and day-to-day operations
• Support office management and workplace operations, including vendors, supplies, team meals, visitors, and other needs to keep the office running smoothly
• Take ownership of special projects and operational needs, bringing structure, creativity, and practical solutions to ambiguous problems

What We’re Looking For

• 6+ years of Executive Assistant experience, including significant experience supporting C-level or senior executives, preferably in a technology company or technical environment
• An upbeat, optimistic, and energetic personality with a genuine enthusiasm for helping others, solving problems, and contributing to a positive team environment
• A passion for organization and process improvement—you love creating structure, building systems, and finding smarter, more efficient ways to get things done
• Demonstrated ability to operate as a strategic partner, anticipating needs, understanding the bigger picture, and exercising independent judgment
• Exceptional organizational and time-management skills, with experience managing complex calendars, executive inboxes, and rapidly changing priorities
• Excellent written and verbal communication skills, with a warm, approachable, and professional communication style
• A proactive, resourceful, and can-do attitude with a strong sense of ownership and the ability to remain adaptable and solutions-oriented in a fast-paced environment
• Ability to work onsite in Santa Clara, CA

Nice to Have

• Previous support for a founder, CEO, or multiple senior executives
• Background in an early-stage or high-growth startup environment
• Familiarity with robotics, AI, hardware, or another deeply technical industry
• Exposure to office management, workplace operations, or vendor coordination
• A track record of building processes and bringing structure to fast-moving environments

Maven Robotics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Maven Robotics’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran\'s discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.