Executive Assistant

carltonseniorliving; San Leandro (CA); On-site; USD 73,000 - 76,000; Full time

Benefits offered by this job

Annual raises

Anniversary bonus

Immediate pay

Fitness/education reimbursement

Complimentary employee meals

Holiday pay

Sick/Vacation Time

Medical, Dental, Vision… and more

Job summary

Carlton Senior Living in San Leandro, CA, is hiring an Executive Assistant to support the Executive Director, oversee payroll edits, HR duties, and staff coordination, in a role that anchors the front office and operations.

The ideal candidate will have 2–3 years in office management, be computer literate, and committed to our culture of caring, with opportunities for training and advancement.

Qualifications

• High School graduate required; AA/AS or BA/BS degree beneficial.
• 2 to 3 years of progressive experience in office management preferred.
• Must be at least eighteen (18) years or older per Title 22 requirements.
• Experience working with older adults or other vulnerable populations.
• Must be computer literate for communication, scheduling, ordering, tracking, basic graphic design, and activities and outing research.

Responsibilities

• Perform administrative tasks as assigned by the Executive Director.
• Perform HR duties related to personnel records, confidentiality, employee relations, corrective action, and termination as needed.
• Checks that employee certifications, driver’s licenses, professional licensure, & I-9’s are current and filed correctly.
• Facilitates benefit enrollment and termination as appropriate.
• Understands all Title 22 Guidelines in regard to required training.
• Assumes the duties and responsibilities of the Director of First Impression when necessary.
• Uses Positive Approach to Care (PAC) to enhance life and relationships for all residents.
• Attends and remains up-to-date on all company-provided training.
• Attends periodic staff meetings, in-service training, and mandatory meetings as required.
• Directly supervises the Director of First Impressions (Receptionists) and/or Administrative Assistants.
• Performs daily payroll edits. Adjust payroll records as appropriate. Perform end-of-period review.
• Able to read and write reports, business correspondence, memos, and staff performance evaluations.
• Observes Residents’ Rights, as posted within the facility, to include any updates thereto.
• Mandated reporting – if you suspect any verbal, physical, emotional, financial, or neglectful treatment toward a resident or staff member, report it to your supervisor immediately.
• Support safety protocols, emergency plans, and elopement prevention practices.
• Foster a warm, collaborative atmosphere with residents, families, and team members.

Skills

Office management

Computer literacy

Scheduling

Graphic design

Communication

Education

AA/AS or BA/BS degree beneficial

Job description

About Us

At Carlton, we are dedicated to enriching the lives of older adults by offering personalized care and fostering a warm and supportive environment. We know it takes a special group of individuals to help our residents live their lives to the fullest, surrounded by love, kindness, and care. We believe happy employees ensure happy residents. With attractive benefits, hands‑on training, and opportunities for career advancement, we take great pride in recruiting people who embrace and embody our unique “culture of caring.”

Join our exceptional team at Carlton Senior Living as our Executive Assistant!

Why work with us:

• Annual Raises
• Anniversary Bonus
• Immediate Pay
• Fitness/Education Reimbursement
• Complimentary employee meals
• Holiday pay
• Sick/Vacation Time
• Medical, Dental, Vision… and more!

What We Are Hiring For:

Schedule: Sunday through Thursday

Starting Salary Range:

$73,000 to 76,000 Per Year

What You’ll Do:

• Perform administrative tasks as assigned by the Executive Director.
• Perform HR duties related to personnel records, confidentiality, employee relations, corrective action, and termination as needed.
• Checks that employee certifications, driver’s licenses, professional licensure, & I-9’s are current and filed correctly.
• Facilitates benefit enrollment and termination as appropriate.
• Understands all Title 22 Guidelines in regard to required training.
• Assumes the duties and responsibilities of the Director of First Impression when necessary.
• Uses Positive Approach to Care (PAC) to enhance life and relationships for all residents.
• Attends and remains up-to-date on all company‑provided training.
• Attends periodic staff meetings, in‑service training, and mandatory meetings as required.
• Directly supervises the Director of First Impressions (Receptionists) and/or Administrative Assistants.
• Performs daily payroll edits. Adjust payroll records as appropriate. Perform end‑of‑period review.
• Able to read and write reports, business correspondence, memos, and staff performance evaluations.
• Observes Residents’ Rights, as posted within the facility, to include any updates thereto.
• Mandated reporting – if you suspect any verbal, physical, emotional, financial, or neglectful treatment toward a resident or staff member, report it to your supervisor immediately.
• Support safety protocols, emergency plans, and elopement prevention practices.
• Foster a warm, collaborative atmosphere with residents, families, and team members.

Qualifications:

• High School graduate or equivalent certificate; AA/AS or BA/BS degree beneficial.
• 2 to 3 years of progressive experience in office management is preferred.
• Must be at least eighteen (18) years or older, per Title 22 requirements
• Experience working with older adults or other vulnerable populations.
• Must be computer literate for communication, scheduling, ordering, tracking, basic graphic design, and activities and outing research.