Administrative Assistant /Office Assistant

associatedhomecare; Boston (MA); On-site; USD 26,000 - 29,000; Full time

Job summary

Associated Home Care in Boston seeks an Administrative Assistant to support office staff, including Scheduling and Recruitment. The role reports to the Director of Operations and requires a professional, customer-focused approach.

You will manage the front desk, greet visitors, answer calls, assist with PPE ordering, and provide tech support to field staff. You will help with hiring and orientations and coordinate scheduling changes in a fast-paced environment.

Qualifications

• Must have strong customer service orientation and ability to work with diverse stakeholders.
• Proficient in basic computer skills and office software.
• Good verbal and written communication, ability to multitask and set priorities in a fast-paced office.

Responsibilities

• Manage Front Desk and Reception: greet guests, answer and direct calls, maintain PPE and office supplies, keep common areas clean.
• Provide technical support to field staff.
• Assist with field staff hiring and orientations.
• Assist Scheduling team with call volume and communicating schedule changes.

Skills

2+ years administrative office work

Customer service orientation

Effective communication

Bi-lingual preferred

Multitasking in fast-paced environment

Proactive/self-driven

Computer literacy

Knowledge of office procedures

Education

High school diploma or equivalent

Job description

About Associated Home Care

Fueled by a real understanding of today’s challenges, Associated is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a replicable service prototype, developed profitable, long-standing referral relationships, and created an innovative brand that positions us to serve the future customer. We are embarking on an exciting new growth chapter that focuses on client service excellence, caregiver engagement, technological innovation, and growth in new markets.

The Opportunity

We are a mission-driven organization that is dedicated to improving the lives of seniors as they age. We are passionate about what we do -- providing seniors and their families with a comprehensive, vetted and coordinated in-home service network that is high-touch, tech-enabled, compassionate and extremely well managed. We are in the exciting and dynamic home healthcare industry. Our market opportunity is large and growing as the baby boomers age and the home increasingly becomes the epicenter for care as consumers demand convenience and lower-cost solutions.

Job Summary

The role of the Administrative Assistant is to support Associated Home Care’s office staff, which includes the Scheduling and Recruitment departments. The Administrative Assistant will report to the Director of Operations.

Essential Duties and Responsibilities

• Manage Front Desk and Reception area:
  • Greet Colleagues and Guests as they enter the office.
  • Answer and direct phone calls.
  • Maintain inventory and ordering of Personal Protective Equipment (“PPE”), general office and kitchen supplies as needed.
  • Clean and maintain common spaces.
• Offer technical support to field staff.
• Assists with field staff hiring and orientations.
• Assists Scheduling team with field staff call volume and communicating non-urgent schedule changes.
• Performs other duties as assigned.

Qualifications and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent
• 2 + years of administrative office experience
• A proactive, customer service orientation, with the ability to collaborate effectively with internal and external stakeholders.
• Understanding of the company and services that are offered.
• Demonstrated computer skills.
• Strong verbal and written communication skills, including the ability to communicate effectively with people from diverse backgrounds and language skills.
• The ability to handle multiple tasks simultaneously, take initiative without direct supervision, set priorities, and thrive in a fast-paced environment.
• Bi-lingual is preferred.

Physical Demands

• Must remain instationary position for long periods of time at desk or computer.
• Requires occasionally standing, sitting, walking; using hands to finger, handle, or feel objects, tools, or controls; reaching with hands and arms; climbing stairs; hearing; talking.

Work Environment

• Due to the nature of the responsibilities this role will take place in office.
• Occasional travel for recruitment purposes.

Pay Range

The hiring range for this position is $19-$21/Hourly. Various factors will determine final compensation such as a candidate’s years of relevant work experience, skills, certifications, and location.

HouseWorks, LLC and its Family of Companies is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.