Executive Assistant

Adobe; San Jose (CA); On-site; USD 84,200 - 174,700; Full time

Job summary

Adobe is seeking an experienced Executive Assistant to support the VP, coordinating calendars, travel, events, and cross‑functional initiatives. You will manage complex schedules, handle confidential information with discretion, and partner with Administrative & Executive Assistants to ensure seamless operations.

Responsibilities include planning All Hands and onsite team events, processing expenses, and providing backup coverage during vacations.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 7+ years of relevant experience.
• Excellent attention to detail with minimal direction.
• Clear, concise executive‑level communication.
• Ability to adapt in ambiguous or challenging situations.
• Discretion with confidential information.

Responsibilities

• Maintain highly complex and rapidly changing calendar; coordinate scheduling.
• Arrange significant domestic and international travel.
• Coordinate special projects and events: off‑site events, team activities, client and staff meetings.
• Plan and support quarterly All Hands and team onsite events.
• Process business expenses and purchase orders for VP.
• Collaborate with Administrative & Executive Assistants; provide backup coverage.
• Support leadership meetings and priorities in collaboration with Business Operations.

Skills

Executive calendar management

Travel planning

Event coordination

Confidential information handling

Cross‑functional collaboration

Clear executive communication

Discretion in handling sensitive info

Prioritization under pressure

Microsoft Office suite

Slack/Teams/SharePoint

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office (Word, Excel, PowerPoint)

Teams

SharePoint

Slack

calendaring tools

Job description

What You’ll Do

• Maintain highly complex and rapidly changing calendar, coordinate scheduling, filter and manage commitments
• Arrange significant amount of domestic and international travel
• Coordinate special projects and events: off‑site events, social and team‑building activities, client and staff meetings
• Plan and support quarterly All Hands and team onsite events
• Process business expenses and purchase orders on behalf of the VP
• Regularly collaborate with cross‑functional Administrative & Executive Assistants and provide backup for vacation/illness
• Assist direct staff and others in the department as needed
• Collaborate with Business Operations team to support VP with leadership meetings, priorities, speaking commitments

What You’ll Need to Succeed

• Bachelor’s Degree or equivalent work experience
• 7+ years of relevant experience
• Strong attention to detail while working effectively with minimal direction
• Clear and concise executive‑level communication
• Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations
• Handles confidential information with integrity and exercises discretion
• Can juggle multiple demands simultaneously, from the mundane to the strategic, and prioritize conflicting requests and deadlines
• Ability to travel occasionally to provide on‑site support at events/conferences
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint) and other office productivity tools (Slack, email, calendaring)
• Positive, proactive, and can‑do attitude in a fast‑paced, ever‑changing environment

Expected Pay Range

The U.S. pay range for this position is $84,200 – $174,700 annually. In California, the pay range is $120,700 – $174,700 and may include a base salary and short‑term incentives where applicable.

Equal Employment Opportunity

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic.

State‑Specific Notices

California: Adobe will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.

Colorado: If this role is open to hiring in Colorado, the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.