Administrative Assistant 5

Adobe Inc.; San Francisco (CA); On-site; USD 148,000 - 214,000; Full time

Job summary

Adobe Inc. seeks a highly organized Senior Administrative Assistant to support three senior directors on the Executive Team. This role thrives in a dynamic environment, enabling executive success through outstanding support and operational excellence.

You will coordinate meetings across global time zones, manage calendars, arrange travel, process expenses, assist with onboarding, and support team events while maintaining discretion with sensitive information.

Qualifications

• Bachelor's degree or equivalent work experience.
• 5+ years of experience in coordination, administrative or operations capacity.
• Experience supporting executives at high levels and building relationships with leaders.
• Proficiency with Microsoft Office and collaboration tools (Teams, Slack).
• Ability to handle confidential information with discretion and maintain calm under pressure.

Responsibilities

• Coordinate complex meetings across global time zones with executives and customers.
• Manage team calendars with accurate agendas and attendees.
• Arrange business travel and adapt itineraries as needed.
• Process expense reimbursements, invoices, and PO handling.
• Assist with onboarding, workspace setup, and team logistics.
• Maintain organizational charts and review data with attention to detail.
• Plan team events and All Hands meetings; support team culture.

Skills

Executive support

Discretion

Organization

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Slack

Concur

Job description

The Opportunity

We areseekinga highly organized and experienced Senior Administrative Assistant to support t three senior directors on the Agenti c Team. This role is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling executive success through outstanding support and operational excellence.

What You'll Do

In this high-impact role, you'll work closely with Adobe senior leaders, Executive Assistants, andAdobe colleagues, acting as a central hub for coordination and communication. We're looking for someone who is collaborative, proactive, detail-oriented, and able to handle sensitive information with discretion.

• Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customers


• Manage the team calendar, ensuring meetings are kept up to date with accurate agendas and attendees


• Arrange business travel with the ability to anticipate changes and adapting itineraries accordingly


• Process business expense reimbursement requests, invoices and PO handling with precision


• Assistwith onboarding needs including workspace and equipment setup, and ongoing team logistics


• Maintain team distribution lists, organizational charts, and review key data with meticulous attention to detail


• Plan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience, and help shape team culture


• Partner regularly with other Executive and Administrative Assistants to support broader team goals


• Problem solving - anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiency


• This role will be based out of our S an Francisco office

What you need to succeed

• Bachelor's degree or equivalent work experience


• 5+ years of experience in coordination, administrative or operations capacity


• Experience supporting executives at high levels; ability to quickly build relationship with the leaders you support and learn what is important to their success; understand the rhythm and partners strategically with them


• Previous experience in a tech environment a plus


• Strong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Slack, and familiarity with Concur or other expense-reporting software


• Ability to work autonomously and prioritize work, handle frequent interruptions, changing priorities and remain flexible and calm under pressure


• Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment


• Excellent interpersonal, written, and verbal communication skills


• Handles confidential information with integrity and exercises discretion


• Eagerness to build a network with other administrative professionals at Adobe

About Adobe

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe's industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We're on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

Let's Adobe together

At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email [e-mail] or call [phone].

AI Use Guidelines for Interviews: Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.

At Adobe, we empower employees to innovate with AI - and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it's restricted during live interviews. See how we think about AI in the hiring experience.

Expected Pay Range:

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this positionis $0 -- $214,100 annually. Paywithin this range varies by work locationand may also depend on job-related knowledge, skills,and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

In California, the pay range for this position is $147,800 - $214,100

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and \"fair chance\" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.