Sr. Executive Assistant

Adobe; San Jose (CA); On-site; USD 135,500 - 196,250; Full time

Job summary

Adobe is seeking a Sr. Executive Assistant in San Jose, California, to provide strategic and high-level administrative support to executive leadership in Employee Experience (HR). This role balances daily coordination and long-term planning, requiring strong organizational and communication skills. The ideal candidate will have over 10 years of administrative experience, including 4 years supporting executive leadership. Expected salary ranges from $135,500 to $196,250 annually, based on the California market.

Qualifications

• 10+ years of administrative experience, including 4+ years supporting executive leadership.
• Ability to manage multiple complex priorities in a fast‑paced environment.
• Strong organizational, problem‑solving, and analytical skills.

Responsibilities

• Provide strategic and operational support to executive leadership.
• Manage comprehensive calendar management and travel coordination.
• Build and maintain strong relationships with internal teams.

Skills

Organizational skills

Problem-solving skills

Interpersonal skills

Communication skills

Job description

The Opportunity

The Sr. Executive Assistant provides strategic and high-level administrative support to executive leadership in Employee Experience (HR), enabling operational excellence and efficient business execution. This role is both tactical and strategic—balancing daily coordination with long‑term planning, process improvement, and relationship management. The EA acts as a trusted advisor and operations partner, ensuring that leaders’ time and focus are directed toward the highest business priorities.

What You'll Do

Strategic & Operational Support

• Anticipate executive needs and proactively align schedules, priorities, and resources to meet organizational goals.
• Partner with leadership on business rhythms, including staff meetings, all‑hands, and team offsites—driving agenda design, action tracking, and follow‑through.
• Provide insight and recommendations to improve team processes, communication flows, and overall operational efficiency.
• Prepare and synthesize materials for executive reviews, leadership meetings, and presentations.
• Collaborate with finance, communications, and HR business partners on planning, budgeting, and organizational communications.

Executive Partnership

• Serve as an extension of the executive—representing their priorities, voice, and decisions across internal and external engagements.
• Manage sensitive information with the utmost discretion and handle complex, confidential matters with judgment and professionalism.
• Act as a culture and communications hub for the organization, driving engagement and alignment across distributed teams.

Administrative Excellence

• Provide comprehensive calendar management, travel coordination, expense processing, and event logistics for executives and their teams.
• Coordinate cross‑functional projects, ensuring deliverables and deadlines are met with precision.
• Maintain and continuously refine administrative processes to increase effectiveness and efficiency across the organization.

Cross‑Functional Collaboration

• Build and maintain strong relationships with internal teams, other Executive Assistants, and external partners to facilitate seamless communication and collaboration.
• Partner with business unit and operations teams to implement initiatives and drive results that impact both the immediate organization and related teams.

What You Need To Succeed

• 10+ years of administrative experience, including 4+ years supporting executive leadership (VP level or equivalent).
• Demonstrated ability to manage multiple complex priorities in a fast‑paced environment with limited direction.
• Strong organizational, problem‑solving, and analytical skills, with the ability to anticipate issues and take initiative.
• Exceptional interpersonal and communication skills, with proven diplomacy and professionalism across all levels of an organization.
• Demonstrated ability to influence culture and contribute to organizational success beyond administrative duties.
• You think strategically while delivering flawlessly.
• You operate with grace under pressure and navigate ambiguity with sound judgment.
• You are a trusted partner who amplifies leadership impact and strengthens team connectivity.
• You bring curiosity, innovation, and continuous improvement to every aspect of administrative operations.

Expected Pay Range

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $98,200 – $196,250 annually. In California, the pay range for this position is $135,500 – $196,250.

Equal Employment Opportunity

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

State‑Specific Notices

California: Fair Chance Ordinances – Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Colorado: Application Window Notice – If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts: Massachusetts Legal Notice – It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.