Executive Assistant

Career Group; San Francisco (CA); On-site; USD 115,000 - 125,000; Full time

Job summary

A global law firm is seeking an Executive Assistant to provide comprehensive administrative support to its Corporate team in San Francisco. The ideal candidate should have 3–5 years of relevant experience in a law firm, exceptional organizational skills, and proficiency in Microsoft Office Suite. This high-visibility role involves managing senior executives' schedules, liaising with clients, and ensuring all documents adhere to law firm standards.

Benefits

Comprehensive Benefits Package

Bonus Potential

Qualifications

• 3–5 years of Executive Assistant experience in a global law firm.
• Experience with high-level attorneys or partners.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide high-level administrative support to 2–3 Partners/Counsel and 3–4 Senior Associates.
• Manage complex calendars and travel arrangements.
• Draft, edit, and proofread correspondence and legal documents.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Tools

Microsoft Office Suite

Job description

14 hours ago Be among the first 25 applicants

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $125,000.00/yr

A global law firm with a growth-focused mindset and a strong international presence is seeking an Executive Assistant to join its San Francisco office, supporting the Corporate team. This high-visibility role will provide comprehensive administrative support to 2–3 Partners/Counsel and 3–4 Senior Associates. The ideal candidate will bring corporate practice support experience, preferably with a combination of both in-house and law firm backgrounds.

Responsibilities:

• Provide high-level administrative support to 2–3 Partners/Counsel and 3–4 Senior Associates in a Corporate practice.
• Manage complex, high-volume calendars and travel arrangements, ensuring alignment with client and internal priorities.
• Coordinate and prepare materials for client meetings, including agendas, presentations, and documentation.
• Liaise directly and confidently with clients and their support staff as a trusted point of contact.
• Draft, edit, and proofread correspondence and legal documents with strong attention to detail and professionalism.
• Handle general administrative tasks including phone coverage, scanning, printing, and document management.
• Track and upload engagement letters/emails to ensure compliance; assist with billing and client invoicing processes.
• Submit and manage expense reports, track time entries, and support budgeting tasks as needed.
• Maintain updated client contact databases and assist with business development outreach and events.
• Support internal marketing efforts including the creation of presentations, client pitches, and other collateral.
• Collaborate closely with other EAs and team members, sharing workload coverage and updates.
• Work flexibly, including outside standard hours, to meet critical deadlines or assist with events.

Qualifications

• 3–5 years of Executive Assistant experience supporting senior executives in a global law firm, with a focus on corporate.
• Experience supporting high-level attorneys or partners with intensive administrative needs.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and prioritization skills, with excellent attention to detail.
• Exceptional communication and interpersonal skills; professional and composed under pressure.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, resourceful, and capable of working independently and collaboratively in a fast-paced environment.
• Flexible, team-oriented, and comfortable adapting to evolving needs and priorities.

$115,000 – $125,000

• Comprehensive Benefits Package and Bonus Potential Included

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Get notified about new Executive Assistant jobs in San Francisco, CA.

San Francisco, CA $141,557.00-$198,185.00 6 days ago

San Francisco, CA $70,000.00-$83,000.00 3 days ago

Executive Assistant to the Chief Philanthropy Officer

San Francisco, CA $33.38-$34.86 5 days ago

San Francisco, CA $91,690.00-$119,610.00 2 weeks ago

Executive Assistant Business Partner III, Uber Ads

San Francisco, CA $70,000.00-$90,000.00 2 months ago

San Francisco, CA $68,000.00-$80,000.00 5 months ago

San Francisco, CA $85,000.00-$105,000.00 6 days ago

Executive Assistant – Sutter West Bay Medical Group

San Francisco, CA $115,000.00-$130,000.00 19 hours ago

San Francisco, CA $91,690.00-$119,610.00 1 hour ago

Sr. Executive Assistant Business Partner II

Office Manager/Executive Assistant at Mission-driven VC Firm

San Francisco, CA $135,000.00-$145,000.00 1 day ago

San Francisco, CA $90,000.00-$120,000.00 3 weeks ago

San Francisco, CA $50.97-$56.73 14 hours ago

Executive Assistant /Event Planner (San Francisco)

San Francisco, CA $89,301.33-$114,816.00 1 month ago

Oakland, CA $70,000.00-$75,000.00 5 days ago

San Francisco, CA $45.00-$50.00 2 weeks ago

San Francisco, CA $29.00-$37.00 4 days ago

Executive Office and Board Relations Manager (Full-time w/ benefits)

San Francisco, CA $95,000.00-$100,000.00 2 days ago

San Francisco, CA $50.00-$75.00 4 weeks ago

Redwood City, CA $70,000.00-$80,000.00 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.