Executive Assistant

Pomelo Health; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Pomelo Health in the United States is assembling a pool of Executive Assistant / Executive Business Partner candidates for opportunities at leading startups and high-growth companies across the US. EAs collaborate with founders, CEOs, and executive teams to drive high-priority initiatives and help the company operate more effectively.

This cross-functional role spans strategy, operations, special projects, business development, finance, and organizational planning.

Qualifications

• 2–4 years at top-tier management consulting or investment bank.
• Candidates with startup or operating environment experience welcome.
• Proven ability to solve ambiguous problems.
• Strong analytical, financial modeling, and quantitative skills.
• Excellent written and verbal communication.
• Strong executive presence and ability to work with senior leaders.
• Highly organized and proactive; manages multiple priorities.
• Bachelor’s degree from a strong institution.
• Willingness to work in NYC, SF, LA, or other major startup hubs.

Responsibilities

• Act as the right hand to the executives for all administrative and operational tasks.
• Manage emails, calendars, and travel arrangements for executives.
• Set the agenda and discussion points for meetings.
• Coordinate cross-projects, third-party communications, and events.
• Lead timelines, budgets, and resources for projects.
• Create knowledge bases and SOPs as needed.
• Gather insights to identify opportunities for business improvement.
• Handle basic financial tasks: expenses, invoicing, budgeting.
• Ensure deadlines are met and work is delivered on time.
• Perform ad hoc administrative and strategic tasks as needed.
• Serve as a trusted thought partner to senior leadership.

Skills

Analytical skills

Financial modeling

Executive communication

Education

Bachelor's degree

Job description

ABOUT US

Pomelo is a boutique NYC-based staffing company. We began as an offshore recruiting firm and have recently evolved into an executive search firm that places top-tier US-based business generalists (former consultants and investment bankers) in operating roles at leading startups and high-growth companies across the US. We work with some of the fastest-growing tech companies and iconic consumer brands, from New York to San Francisco.

ABOUT THE ROLE

We are building a pool of exceptional Executive Assistant / Executive Business Partner candidates for opportunities at leading startups and high-growth companies across the US. EAs work closely with founders, CEOs, and executive teams to drive high-priority initiatives, solve complex business problems, and help the company operate more effectively. This is a highly cross-functional role that can span strategy, operations, special projects, business development, finance, and organizational planning. We are specifically looking for candidates with a strong business generalist background, particularly former management consultants or investment bankers who have demonstrated exceptional analytical, communication, and problem-solving skills. As opportunities arise, selected candidates will be considered for EA roles that match their experience, interests, and career goals.

KEY RESPONSIBILITIES

• Act as the right hand to the executivesfor all administrative and operational tasks, helping the executives save time and resources
• Manage/organize email inboxesand calendars for the executives, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
• Proactively follow-up with timely reminders and to-do lists
• Set the agenda and discussion points/topics for the executives' meetings
• Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
• Lead, manage, and oversee project timelines, budgets, and resources
• Create knowledge bases, SOPs, and other documents based on business needs
• Actively listen to executives' feedback and gather insights to constantly identify opportunities for business improvement
• Handle basic financial tasks such as expense tracking, invoicing, budgeting, andreimbursement
• Ensure that all deadlines are met and all work is produced in a timely manner
• Perform ad hoc administrative, business operations, and special project tasks as needed
• Serve as a trusted thought partner to senior leadership and help ensure key priorities continue moving forward

QUALIFICATIONS

• 2-4years of experience at a top-tier management consulting firm or investment bank required
• Exceptional candidates may have additional experience at a high-growth startup, technology company, or other operating environment
• Demonstrated ability to solve complex, ambiguous problems with limited directionli>
• Excellent analytical, financial modeling, and quantitative skills
• Exceptional written and verbal communication skills
• Strong executive presence and ability to communicate effectively with senior leaders.
• Highly organized, proactive, and comfortable managing multiple high-priority initiatives simultaneously
• Ability to operate effectively in fast-paced, ambiguous environments
• Bachelor's degree from a strong academic institution
• Willingness to work in NYC, San Francisco, Los Angeles, or other major startup hubs depending on the specific opportunity

COMPENSATION & BENEFITS

Compensation will vary by company, seniority, and location. Typical EA opportunities in our network offer competitive base salary and bonuses.

Pomelo works directly with candidates throughout the search process to identify opportunities that align with their background, career goals, and interests.