Executive Assistant

Evlo AI; San Francisco (CA); Remote; USD 90,000 - 130,000; Full time

Job summary

Evlo AI is seeking an experienced Executive Assistant to support C-level leaders across multiple time zones in a fully remote role. You will own calendars, communications, and logistics, coordinating with finance, HR, and operations while handling sensitive information with discretion.

Key responsibilities include managing complex schedules, arranging domestic/international travel, and running end-to-end meeting logistics. Strong written communication and organizational prowess are essential.

Qualifications

• 3–6 years of executive assistant or office management experience supporting C-level leaders.
• Expert-level proficiency with Google Workspace, Zoom, Slack, and travel/expense platforms.
• Discretion with confidential information and sound judgment.
• Excellent written communication; draft polished executive correspondence.
• Highly organized with the ability to juggle competing priorities and shift plans on short notice.
• Bachelor's degree or equivalent practical experience.
• Bonus: experience supporting distributed/remote leadership and scheduling tools like Calendly and Reclaim.

Responsibilities

• Manage complex executive calendars across time zones and protect focus time.
• Coordinate domestic and international travel, visas, itineraries, and expenses.
• Lead end-to-end meeting logistics: agendas, pre-reads, Zoom, and follow-ups.
• Draft and manage confidential correspondence in Gmail and Slack.
• Plan offsites, board meetings, and team events with vendors and budgets.
• Oversee expense reporting, invoices, and admin workflows.
• Create process docs and SOPs in Notion or Confluence.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Discretion

Time management

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Zoom

Slack

Gmail

Calendly

Reclaim

Expensify

Coupa

Notion

Confluence

Job description

About The Role

The role supports senior executives at a fast-growing technology company, owning the calendars, communications, and logistics that keep leadership focused on the business. This is a fully remote position supporting executives across multiple time zones.

About The Role

The role supports senior executives at a fast-growing technology company, owning the calendars, communications, and logistics that keep leadership focused on the business. This is a fully remote position supporting executives across multiple time zones. You will work at the center of a fast-moving organization: coordinating with finance, HR, and operations, managing sensitive information with discretion, and serving as a trusted extension of the executives you support.

Key Responsibilities

• Manage complex executive calendars across time zones, prioritizing requests and protecting focus time
• Book and coordinate domestic and international travel, including visas, itineraries, and expense reconciliation in Expensify or Coupa
• Run meeting logistics end-to-end: agendas, pre-reads, Zoom coordination, and follow-up on action items
• Draft, triage, and manage confidential correspondence in Gmail and Slack on behalf of executives
• Plan and execute offsites, board meetings, and team events, managing vendors, budgets, and logistics
• Own expense reporting, vendor invoices, and administrative workflows with clean documentation
• Build and maintain process docs, trackers, and SOPs in Notion or Confluence to keep the team organized

What We Are Looking For

• 3-6 years of executive assistant or office management experience supporting C-level leaders, ideally in tech
• Expert-level proficiency with Google Workspace, Zoom, Slack, and travel/expense platforms
• Track record of handling confidential information with absolute discretion and sound judgment
• Exceptional written communication; able to draft polished correspondence on an executive's behalf
• Highly organized with the ability to juggle competing priorities and shift plans on short notice
• Bachelor's degree or equivalent practical experience
• Bonus: experience supporting a distributed/remote leadership team, familiarity with board meeting logistics, or proficiency with scheduling tools like Calendly and Reclaim