Executive Assistant

Smith Arnold Partners; San Francisco (CA); On-site; USD 100,000 - 115,000; Full time

Job summary

A quickly growing Artificial Intelligence firm is seeking an experienced Executive Assistant in San Francisco. This pivotal role involves managing office operations, supporting leadership, and organizing customer events. The ideal candidate will be organized, resourceful, and thrive in a dynamic environment.

Qualifications

• 3+ years of experience in office management, operations, or executive support.
• Experience in high-growth environments is ideal.
• Ability to travel locally and adapt to evolving priorities.

Responsibilities

• Overseeing office operations and managing workspace coordination.
• Planning customer events including high-profile networking.
• Providing high-level executive support and setting schedules.

Skills

Organizational skills

Decision-making skills

Communication skills

People skills

Education

Bachelors degree

Tools

Google Workspace

Slack

Microsoft Office Suite

Job description

Are you a highly motivated Executive Assistant who possesses the ability and desire to support the operations of a quickly growing Artificial Intelligence products provider led by highly talented entrepreneurs? Would the opportunity to help establish and own a newly created role that will allow you the opportunity to build your job appeal to you? If so, then this Executive Assistant role could be for you.

What are people saying about the company?

• “The senior management team is top shelf!”
• “Great opportunity to build something unique and lasting!”
• “Positive culture, great people to work with!”
• “Dynamic and dedicated team!”

Title: Executive Assistant

Salary: $100,000 to $115,000

Location: San Francisco, CA

Our client, a quickly growing Artificial Intelligence firm offering high quality AI products to one of the world’s quickest growing technology markets is looking to hire an experienced Executive Assistant to take ownership of office operations for their San Francisco location. The role will include managing day-to-day office functions, supporting leadership, and organizing customer engagement events. The ideal candidate is highly organized, resourceful, and capable of handling multiple responsibilities in a fast-paced, entrepreneurial environment.

Responsibilities:

• Responsibilities for the Executive Assistant will include overseeing office operations, workspace coordination, business supplies, and client engagements.
• Planning and managing customer events, including high-profile networking and industry meetups.
• Providing high-level executive support, setting schedules, expense tracking, and cross-team coordination.
• Serving as the primary point of contact for office-related needs, ensuring a productive work environment.

Requirements:

• Bachelors degree preferred.
• 3 plus years of experience in office management, operations, or executive support, ideally within a high-growth environment.
• Strong organizational and decision-making skills with the ability to establish guidelines.
• Ability to travel locally and adapt to evolving priorities, including off-hour events.
• Proficiency in Google Workspace, Slack, and Microsoft Office Suite preferred.
• Excellent people skills/ communication skills.