Administrative & Executive Assistant

University of California, San Francisco; San Francisco (CA); On-site; USD 75,000 - 124,000; Full time

Job summary

Join a leading university dedicated to health worldwide as an administrator in a renowned clinical center. This full-time role involves managing operations while contributing to vital dementia research, working closely with a dedicated team. Ideal candidates thrive in fast-paced environments and possess strong organizational and interpersonal skills.

Qualifications

• Ability to work autonomously and professionally.
• Experience with administrative operational activities.
• Knowledge of university rules and regulations.

Responsibilities

• Manage and administer operations of the academic group.
• Collaborate with Dr. Boxer and his team.
• Contribute to impactful medical research.

Skills

Interpersonal skills

Critical thinking

Organizational skills

Problem-solving

Customer service

Education

Bachelor’s Degree in a related area

Tools

Smartsheet

Qualtrics

Excel

PowerPoint

Job description

Neuro-Memory and Aging

Full Time

84041BR

Job Summary

The incumbent will help manage, plan, and administer the operations of a mid-size academic group. They will report to Dr. Boxer in a unique position with plenty of room for growth into a high-level administrative and operational position. It requires making decisions using sound judgement, discretion, and professionalism, while working closely and collaborative with Dr. Boxer and other members of his team. The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and have a passion for contributing to impactful medical research.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on several factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $75,700 - $123,100 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Memory and Aging Center (MAC) is an internationally renowned clinical center for dementia care, research, and education in the world. Since its inception in 1998, the MAC has grown from 3 people to more than 300 scientists, researchers, healthcare providers, and staff. The MAC provides clinical care for patients suffering from neurodegenerative disease processes; from this clinical population, external referrals, and direct recruitment efforts we enroll patients into more than 50 structured research protocols and/or treatment trials.

Dr. Boxer joined the Memory and Aging Center in 2002 as a neurobehavioral fellow; he started seeing patients and doing eye movement research to study attention and frontal lobe function. In 2005, he was asked to lead UCSF efforts for a clinical trial involving Bapineuzumab, the first anti-amyloid monoclonal antibody tested in humans for Alzheimer’s disease. This promising study inspired Dr. Boxer to build a clinical trials program for memory disorders at UCSF.

Since its inception, Dr. Boxer and his passionate, expert, clinical trials team have designed a research program with patients and their families at the center. Together, they have run over 50 clinical trials and other research projects. The Boxer Lab has led global efforts to advance clinical trials for frontotemporal dementia and progressive supranuclear palsy, rarer diseases sometimes misdiagnosed as Alzheimer’s or Parkinson’s diseases. Our team’s mission is to find effective, scientifically based treatments that lead to a cure for neurodegenerative brain diseases. This is accomplished through clinical trials that emphasize patient and family benefits and public health impact, and observational studies that deepen our understanding of the biological mechanisms of neurodegenerative disease. We envision a world without degenerative brain diseases of aging. Short of this, a supportive and safe environment to access the latest experimental therapies.

Required Qualifications

• Bachelor’s Degree in a related area and/or equivalent training
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid organizational skills and ability to multi-task with demanding timeframes, with knowledge of a variety of administrative operational activities such as event planning, and contracts and grants regulations and guidelines
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Experience with surveys and presentations including related software (e.g., Smartsheet, Qualtrics, Excel, PowerPoint, etc.)
• The ability to work autonomously and conduct oneself in a highly professional manner.
• Proven ability work collaboratively with other cross-functional teams and establish cooperative working relationships with patients, co-workers, & physicians.
  
  

Preferred Qualifications

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Solid knowledge of common University-specific computer application programs.
  
  

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Appointment End Date

09-Oct-2026

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Flexible

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 9-5