Executive Assistant

Watney; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Watney is looking for its first Executive Assistant to support the founding team as they scale. This role is vital in keeping leaders organized and focused.

The ideal candidate will manage scheduling, identify potential issues, own correspondence, and handle travel logistics, working onsite five days a week. Experience in similar operations roles, especially in fast-paced environments, is highly desired.

Watney values diversity and encourages individuals from all backgrounds to apply.

Qualifications

• Experience as an Executive Assistant or in a similar operational support role.
• Exceptional organizational skills, capable of managing complex schedules.
• Ability to communicate clearly and handle sensitive information.

Responsibilities

• Manage calendaring and scheduling for the founding team.
• Identify gaps before they become problems and implement systems.
• Own inbox management and correspondence for the co-founder.
• Handle all travel logistics.
• Plan and coordinate events.
• Assist Ops Manager with office tasks.

Skills

Organizational Skills

Clear Communication

Ownership and Initiative

Experience in Executive Assistance

Familiarity with Google Workspace

Tools

Slack

Zoom

Notion

Basic Spreadsheets

Job description

About the Role

Watney is hiring its first Executive Assistant to support our founding team as we scale. You'll be a core part of how our founders operate, keeping our key leaders moving fast, organized, and focused on what matters most.

This is a high-trust, high-impact role. Our founders are moving quickly and won't always have a perfect picture of what they need. Your job is to reduce friction before it happens: building organized systems, thinking ahead, and creating an environment where nothing important gets dropped. This role is fully embedded in the team, requiring 5 days/week onsite in SF, and plugged into everything happening at Watney.

If you are highly organized, take ownership instinctively, and find satisfaction in making a high-functioning team run even smoother, then this could be the perfect opportunity for you.

What You'll Do

• Manage calendaring and scheduling for the founding team including external meetings, internal syncs, and cross-timezone coordination

• Identify gaps before they become problems and build lightweight systems that keep things from falling through the cracks

• Own inbox management and correspondence for the co-founder

• Handle travel logistics: flights, hotels, ground transport, and itineraries

• Plan and coordinate events including team dinners, offsites, and special occasions

• Partner with the Ops Manager on office tasks and facilities logistics

You May Be a Good Fit If You

• Have experience as an Executive Assistant or in a similarly operational support role, ideally at a fast-moving startup

• Are exceptionally organized: You're already three steps ahead and you can confidently land complex, multi-party meetings

• Communicate clearly and discreetly: You handle sensitive information with care and professionalism

• Take ownership naturally: If something needs to get done, you do it without being asked twice

• Are excited to be in the office five days a week, embedded in the team, and part of the day-to-day energy of building something from the ground up

• Are familiar and comfortable with: Google Workspace, Slack, Zoom, Notion, basic spreadsheets, Brex/Ramp (bonus: Slides/Canva and Ashby)

• Have experience with facilities, office management, or food coordination (a plus)

We’re committed to building a diverse, inclusive team. At Watney Robotics, we welcome people of all backgrounds and identities, and we make hiring decisions based on skills, experience, and potential. If you’re passionate about robotics but don’t meet every requirement, we still encourage you to apply!