Executive Assistant

Okta; San Francisco (CA); On-site; USD 117,000 - 160,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid leave including PTO and parental leave

Job summary

Okta is looking for an Executive Assistant to provide vital administrative support to Engineering executives in a hybrid work environment. The role involves managing schedules, coordinating logistics for meetings, and organizing travel needs.

The ideal candidate will have at least 5 years of experience supporting VP-level executives and possess exceptional time management, organizational skills, and proficiency in Google Workspace. This position is located in the San Francisco Bay Area and offers a competitive salary package.

Qualifications

• Minimum of 5 years experience as an Administrative Assistant for VP-level executives.
• Expectation of complete confidentiality on all business matters.
• Extensive experience with managing complex schedules across multiple time zones.

Responsibilities

• Manage daily schedule of the Executives.
• Coordinate logistics for meetings and travel.
• Field incoming requests exercising strong judgment with confidential information.
• Work cross-functionally to ensure communication is efficient.

Skills

Time management skills

Strong communication skills

Organizational skills

Ability to manage multiple projects

Proficiency in Google Workspace

Job description

Secure Every Identity, from AI to Human

Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

The Executive Assistant Opportunity

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit.

This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles.

What you'll be doing

• Manage daily schedule of the Executives
• Schedule and coordinate logistics for meetings, conferences and special events across global time zones (remote & in person)
• Coordinate domestic and international travel, process expense reports and assist with management of travel budget needs
• Co‑ordinate All Hands and Newsletters for each of the Executives' organizations
• Acts as a liaison for assigned executives, relaying and exchanging information with others including
• Anticipate the Executives' needs and proactively assemble the appropriate people and resources to solve problems.
• Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• Work cross‑functionally to ensure communication is efficient and clear between teams.
• Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.

What you'll bring to the role

• A minimum of 5 years work experience in the capacity of an Administrative Assistant supporting multiple VP level remote executives
• Expectation of complete confidentiality on all business matters
• Ability to actively manage multiple projects in a fast‑moving, high pressure environment
• Ability to be flexible in response to changing priorities and needs
• Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
• Extraordinary time management skills and attention to detail
• Strong communication, planning, organizational and analytical skills
• Ability to remain energetic and positive in a fast‑paced and demanding environment
• Dedicated with the ability to anticipate next steps.
• Works well with a variety of personalities; embraces teamwork
• Proficient working with Google workspace

#LI-Hybrid

P25145

Salary and Benefits

Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $117,000—$160,000 USD.

To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The Okta Experience

• Supporting Your Well-Being
• Driving Social Impact
• Developing Talent and Fostering Connection + Community

We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.