Executive Assistant

David AI; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Unlimited PTO

Health, dental, and vision coverage

401k access

Meals daily through DoorDash

Company-sponsored fitness classes

Job summary

A progressive technology firm in San Francisco seeks an experienced Executive Assistant to support the CEO and internal teams. This role involves managing calendars, communications, travel, and day-to-day operations while also planning team events and supporting cross-functional projects. A successful candidate will have over 3 years of experience in a similar role and possess excellent organizational and communication skills. Benefits include unlimited PTO and comprehensive health coverage.

Qualifications

• 3+ years of experience in an Executive Assistant, Office Manager, or similar role.
• Highly organized with strong attention to detail.
• Excellent communicator, both written and verbal.

Responsibilities

• Plan and execute team events and office experiences.
• Own communications to and from the CEO, managing escalation as necessary.
• Support ad hoc projects across various departments.

Skills

Organizational skills

Communication skills

Judgment

Ability to operate in ambiguity

Discretion

Proactiveness

Job description

About the Executive Assistant role

As an Executive Assistant at David AI, you'll largely support our CEO and internal teams by owning calendars, communications, travel, and the day‑to‑day operations of the office. Beyond that, you’ll take on cross‑functional projects and team experiences, helping keep things organized, moving quickly, and running smoothly as we scale.

In this role, you will

• Plan and execute team events, offsites, and in‑office experiences.
• Own communications both to and from our CEO, knowing when to escalation or handle on your own.
• Support ad hoc projects across recruiting, legal, finance and business operations.
• Own complex calendar management, prioritization, and scheduling for internal and external teams.
• Manage travel planning and logistics, ensuring smooth execution for those on our team + prospective candidates.
• Run day‑to‑day office operations, including managing vendors, supplies, and maintaining a high‑functioning workspace.

Your background looks like

• 3+ years of experience in an Executive Assistant, Office Manager, or similar role.
• Highly organized with strong attention to detail.
• Excellent communicator, both written and verbal.
• Strong judgment; you know when to escalation and when to act independently.
• Comfortable operating in ambiguity and moving quickly.
• Discreet and trustworthy with sensitive information.
• Proactive and resourceful, you don’t wait for instructions when it comes to getting the job done.

Bonus points if you have

• Prior experience in a similar role at a startup.

Benefits

• Unlimited PTO.
• Top‑notch health, dental, and vision coverage with 100% coverage for most plans.
• FSA & HSA access.
• 401k access.
• Meals 2x daily through DoorDash + snacks and beverages available at the office.
• Unlimited company‑sponsored Barry’s classes.