Executive Assistant to CEO, AI-Native Startup

Bloom Talent; San Francisco (CA); Hybrid; USD 145,000 - 185,000; Full time

Benefits offered by this job

Equity

Health insurance

Vision & Dental insurance

Flexible PTO

Job summary

Bloom Talent is seeking an Executive Assistant in San Francisco to support the Founder & CEO. This role goes beyond traditional EA duties by designing AI-driven scheduling, payroll, and onboarding systems, while owning the CEO's calendar and day-to-day logistics.

You will operate in a fast-paced, high-growth setting with equity and room to grow into a Chief of Staff track. The position is hybrid (2-3 days in office in San Francisco) with a competitive 145k–185k+ DOE plus equity and comprehensive

Qualifications

• Genuine enthusiasm for building with AI daily; systems-first mindset.
• Experience in high-intensity, fast-paced environments (startups or demanding cultures).
• Excellent written and verbal communication with strong attention to detail.
• Based in or willing to relocate to the Bay Area.
• Prior EA/PA or Chief of Staff experience is a plus, but judgment and drive matter more than tenure.

Responsibilities

• Design, build, and continually improve AI agents/skills that automate scheduling, payroll, and onboarding.
• Own the CEO's calendar, inbox triage, and daily logistics; anticipate needs before they arise.
• Act as gatekeeper and force multiplier so the CEO can focus on product, growth, and hiring.
• Provide light office management support.
• Occasional light personal assistance (a few hours a month).
• Tackle high-judgment special projects as trust grows (e.g., vendor evaluation).

Skills

AI-driven systems

Calendar management

Ambiguity tolerance

High-growth startup experience

Communication

Bay Area relocation

Gatekeeping

Tools

Claude

Job description

AI-native startup building tools that help field teams get their work done faster and more accurately is looking for an Executive Assistant to support their Founder & CEO. Backed by a strong seed round and growing quickly (~35 people and counting), this is a rare opportunity to work closely with a repeat founder who previously led a company through a successful IPO. In this role, you'll go beyond traditional EA work: you'll own the CEO's calendar and day-to-day logistics while also designing and building AI-driven systems (using tools like Claude) that automate scheduling, payroll, and onboarding, with real room to grow into a Chief of Staff track for the right person. Someone who is genuinely excited to build with AI daily, comes from a high-intensity, fast-paced environment, and has strong judgment operating in ambiguity. This is a hybrid role based in San Francisco (2-3 days/week in office, flexing around the CEO's travel), 145-185K+ DOE + equity, plus health/vision/dental and flexible PTO.

Responsibilities

• Design, build, and continually improve AI agents/skills (using tools like Claude) that automate scheduling, payroll, and employee onboarding
• Own the CEO's calendar, inbox triage, and daily logistics, anticipating needs before they ariseAct as a gatekeeper and force multiplier so the CEO can stay focused on product, growth, and hiring
• Provide light office management support
• Take on occasional, light personal support (a few hours a month)
• Take on higher-judgment special projects as trust builds (e.g., evaluating vendors or search firms)

Qualifications

• Genuine enthusiasm for building with AI daily; this is a systems-first role, not a traditional admin role
• Experience in high-intensity, fast-paced environments (high-growth startups or similarly demanding cultures)
• Strong judgment and problem-solving skills, comfortable with ambiguity
• Based in or willing to relocate to the Bay Area
• Prior EA, PA, or Chief of Staff experience is a plus, though judgment and drive matter more than tenure
• Excellent written and verbal communication, with strong attention to detail