Executive Assistant

Terawatt; San Francisco (CA); On-site; USD 130,000 - 160,000; Full time

Job summary

A leading company in the transportation and logistics sector is seeking an Executive Assistant to provide comprehensive administrative support to the CEO. The ideal candidate will have over 6 years of experience, exceptional organizational skills, and a proactive mindset. This role involves managing calendars, coordinating travel, and engaging with key stakeholders, contributing to the efficient functioning of the CEO's office.

Qualifications

• 6+ years of relevant experience supporting C-level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage and prioritize a complex, dynamic calendar.
• Plan and coordinate domestic and international travel.
• Provide decision-making support with summaries and recommendations.

Skills

Organizational skills

Communication

Problem solving

Time management

Attention to detail

Tools

Google Workspace

Microsoft Office

Job description

Join to apply for the Executive Assistant role at Terawatt

Join to apply for the Executive Assistant role at Terawatt

This range is provided by Terawatt. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $160,000.00/yr

About Terawatt Infrastructure

The once in a century transition to autonomous and electric vehicles is underway and will require a multi-trillion-dollar investment in energy and charging infrastructure, and the real estate to site it on. Terawatt is the leader in delivering large scale, turnkey charging solutions for companies rapidly deploying AV and EV fleets. Whether it’s an urban mobility hub, or a carefully located multi-fleet hub for semi-trucks, Terawatt brings the talent, capabilities, and capital to create reliable, cost-effective solutions for customers on the leading edge of the transition to the next generation of transport.

With a growing portfolio of sites across the US in urban hubs and along key logistics and transportation corridors and logistics hubs, Terawatt is building the permanent transportation and logistics infrastructure of tomorrow through a robust combination of capital, real estate, development, and site operations solutions. The company develops, finances, owns, and operates charging solutions that take the cost and complexity out of electrifying fleets.

At Terawatt, we execute humbly and with urgency to provide tailored solutions for fleets that delight our clients and support the transition of transportation.

Role Description

In this role, you will work closely with the CEO to provide comprehensive executive-level administrative support. This role is crucial to the efficiency and effectiveness of our CEO, ensuring seamless communication and coordination of activities. This role requires a proactive and detail-oriented professional with excellent organizational, communication, people, and problem-solving skills.

Executive Support

• Calendar management: proactively manage and prioritize a complex, dynamic calendar with strategic intent
• Travel coordination: plan and coordinate domestic and international travel, including detailed itineraries and contingency plans
• Inbox management and expense reporting: triage and manage email communications; draft responses and flag critical issues; manage timely and accurate reconciliation of expenses
• Task and priority tracking: help the CEO stay on top of key deliverables and follow-ups
  
  
  

Strategic Enablement

• Decision-making support: provide summaries, talking points, and recommendations to support CEO decisions
• Meeting coordination: oversee and guide strategic recurring meetings including all hands, and team summits
• Project coordination: oversee or track special projects and strategic initiatives on the CEO’s behalf, ensuring deadlines are met
• Board and leadership support: liaise with board members and senior executives, help prepare board materials, and coordinate logistics
• Information flow: act as a conduit for information between the CEO and internal/external stakeholders, ensuring clarity and confidentiality.
• Stakeholder engagement: manage key relationships with investors, partners, and other executives; prepare the CEO for meetings with contexts and objectives.
  
  
  

Office of the CEO Operations

• Process optimization: streamline CEO workflows and identify ways to improve effectiveness
• Internal communication: assist with drafting CEO messages to the company and support internal alignment
• Document management: ensure secure handling of sensitive documents and maintain efficient storage systems
• Metrics reporting: track key performance indicators or OKRs relevant to the CEO’s focus areas
• Rhythm of business: help to establish the cadence and sequence and drive alignment and coordination around key internal business activities
• Event planning: plan and execute high-level internal and external events, including retreats and offsites.
  
  
  

Preferred Qualifications

• 6+ years of relevant experience, including supporting C-level executives
• Exceptional organizational and time management skills: ability to manage multiple priorities and competing demands with calm efficiency
• Strategic thinking: understands the CEO’s goals and can anticipate needs, connect dots and take appropriate action
• Business acumen: ability to contextualize business priorities, decisions and actions within broader organizational strategy
• Project management: skilled in tracking projects, deadlines and progress across teams and departments
• Strong written and verbal communication: can draft executive-level correspondence and speak on behalf of the CEO with polish and clarity
• Attention to detail: flawless execution of complex tasks, down to the smallest elements
• Proactive mindset, resiliency to changing environments, and collaborative
• Strong multi-tasker and problem-solver with an appreciation for the challenges of supporting a growing team with diverse styles in a hybrid and remote working environment
• Discretion and professionalism: trusted to handle sensitive information with the utmost integrity
• High emotional intelligence: can read the room, manage up and down, and build trust quickly
• Technical proficiency with Google Workspace, Microsoft Office, productivity/collaboration tools, and travel and expense platforms
• A sense of humor- we want to work with good-natured, upbeat people with high integrity
• Most important; a desire to create and win a new industry and help grow Terawatt into a generational business.
  
  
  

We are building a team that represents a variety of backgrounds, perspectives, and skills. At Terawatt, we continuously strive to foster inclusion, humility, energizing relationships, and belonging, and welcome new ideas. We’re growing and want you to grow with us. We encourage people from all backgrounds to apply. If a reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please contact [e-mail].

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Transportation, Logistics, Supply Chain and Storage

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