Part-Time Executive Assistant

Unlearn.AI; San Francisco (CA); On-site; USD 125,000 - 150,000; Part time

Job summary

A leading technology company in San Francisco, Unlearn.AI, seeks a motivated Part-Time Executive Assistant. You will provide strategic support to the Head of Business Development, manage calendars and logistics, and assist with communications in a fast-paced environment. Ideal candidates possess strong organizational skills and a proactive mindset. Join us in our mission to advance AI in medicine.

Qualifications

• 4+ years of experience as an Executive or Administrative Assistant, ideally in a tech company.
• Ability to handle confidential information with discretion.
• Experience working in a fast-paced startup environment preferred.

Responsibilities

• Support Head of Business Development with strategic tasks.
• Manage scheduling, travel logistics, and internal/external communications.
• Operate independently and manage multiple tasks simultaneously.

Skills

Organizational skills

Time management

Communication

Analytical skills

Education

BA/BS degree or equivalent experience

Tools

Google Workspace (gSuite)

Slack

Zoom

Job description

Join to apply for the Part-Time Executive Assistant role at Unlearn.AI

Join to apply for the Part-Time Executive Assistant role at Unlearn.AI

We are advancing AI to power the future of medicine.

At Unlearn, our purpose is to advance artificial intelligence (AI) to eliminate trial and error in medicine. We are innovating advanced machine learning methods to leverage generative AI in forecasting patient outcomes, starting with the domain of clinical trials. We produce AI-generated digital twins of individual trial participants, enabling smaller and more efficient clinical trials to bring effective medicines to patients sooner.

Our innovative work in AI today will reinvent how AI is applied in medicine tomorrow — and we have a top secret plan for how to get there. We won’t be able to achieve this mission just by applying technologies created by others; the future must be invented.

Unlearn is a technology company, not a biotech company. We use computers, not pipettes. We make and use software, we don’t discover or make drugs. We believe that AI will define the future of medicine, and we aren’t deterred by naysayers or skeptics.

We Come From a Variety Of Backgrounds Ranging From Machine Learning To Marketing—but Regardless Of Where We Come From, Unlearners Share Some Common Traits

• Unlearners are ambitious; we aren’t intimidated by big, challenging goals.
• Unlearners are disciplined experimenters; we break down our big goals into smaller chunks and meet as often as necessary to track our velocity and iterate quickly.
• Unlearners are gritty; we never give up, setbacks just make us try harder.
• Unlearners are receptive to new ideas; in fact, we hate being stuck with the status quo
• Unlearners are storytellers; sharing information with each other and with the world is super important, too important to be boring. And, last but not least,
• Unlearners are team-oriented; we put the mission first, the company second, the team third, and individuals last.
  
  

Headquartered in San Francisco, Unlearn was founded in 2017 by a team of world-class machine learning scientists. We have raised venture capital from top tier investors such as Altimeter, Insight Partners, Radical Ventures, 8VC, DCVC, and DCVC Bio, and recently completed our $50 million Series C in January 2024.

If our purpose and culture resonate with you, we invite you to apply.

Your Role at Unlearn

We’re looking for a proactive, motivated and experienced part-time Executive Assistant to support our Head of Business Development and executive team. In addition to being organized and analytical, you are a team player who possesses the business judgment and communication skills needed to support your team and do great work!

Role Responsibilities

• Primary responsibility is to strategically support the Head of Business Development and BD team
• Manage calendar and appointments, resolving scheduling conflicts and coordinating with attendees
• Book travel and conferences within budget constraints
• Organize and coordinate internal and external meetings; managing detailed logistics as necessary
• Assist with partner relationship management (e.g. customers, etc.)
• Draft internal and external communications
• Additional support for other Execs on an as-needed basis
• Operate independently, with little oversight needed to perform required responsibilities
• Manage information flow in a timely and accurate manner
• Prepare and submit monthly expense reports
• Role will be roughly 30 hours per week
  
  

Your Qualifications

• BA/BS degree or equivalent experience
• 4+ years of experience as an Executive or Administrative Assistant, preferably at a technology company
• Demonstrated expertise in written and verbal communication
• Proficiency with Google Workspace (gSuite), Slack, and Zoom
• Discretion to work with confidential information
• Ability to perform multiple tasks simultaneously
• Organizational and time management skills
• Interest and experience in working in a fast paced startup is preferred
  
  

Benefits & Perks

The following benefits and perks are for full time roles only.

• Generous equity participation
• 100% company-covered medical, dental, & vision insurance plans
• 401k plan with matching
• Flexible PTO plus company holidays
• Annual company-wide break December 24 through January 1
• Commuter benefits
• Paid Parental Leave
• Support for H1B, TN, and E-3 Visa change of employer transfers
  
  

Unlearn is an equal opportunity employer.

At Unlearn, we are committed to building a diverse and inclusive workplace, because inclusion and diversity are essential to achieving our mission. If you’re excited about this role, and your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply nevertheless.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Research Services

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